JJYS Office Specialist I-Salt Lake City

State of Utah • Salt Lake City, UT

1d • Onsite

About The Position

The JJYS Office Specialist I provides office support and basic accounting assistance for the Utah Division of Juvenile Justice and Youth Services at its Salt Lake City office. The position works with families, youth, clients, and community partners, providing customer service and administrative support in a Juvenile Justice setting. The employee will be trained in ten different programs and office functions, including purchasing, deposits, phone lines, family and youth assistance, billing, inventory, background checks, incident reports, office equipment, and interview scheduling.

This is an in-office, part-time position at 1385 S. State Street, Salt Lake City, Utah. The position is not eligible for benefits. The salary is $15.00. A background check is required.

Requirements

• At least one year of work-related experience performing office support or basic accounting functions.
• Excellent communication and customer service skills.
• Attention to detail when reviewing documents and entering data.
• Organizational skills and the ability to multitask.
• Professional, responsible, and friendly manner, and ability to work in a Juvenile Justice setting.
• General knowledge of office equipment.
• Valid Utah driver's license.
• Ability to work independently and use sound judgment.

Nice To Haves

• Advanced office skills.
• Comprehensive knowledge of rules, regulations, and policies within Juvenile Justice and Youth Services.
• At least 19 years of age.
• Utah driver's license.

Responsibilities

• Prepare and issue purchase authorizations and submit invoices for payment.
• Perform basic accounting tasks, including tracking and checking the accuracy of accounts payable and receivable.
• Interact with people sensitively, tactfully, and professionally.
• Answer and direct incoming phone calls and emails.
• Provide customer service to clients, families, and community partners who visit the office.
• Attend meetings and take minutes.
• Perform data entry.
• Use Google Calendar to track, schedule, and coordinate meetings, appointments, and other office activities.
• Support purchasing and searching from state contracts, bank deposits, incoming and outgoing multi-line phones, invoices and billing, and invoice review for payment.
• Assist families and youth with identifying their needs.
• Maintain inventory and assist with purchasing supplies.
• Fingerprint staff and youth and conduct background checks on placements.
• Prepare incident reports and maintain office equipment.
• Set up interviews.
• Provide administrative support and work with families and youth.
• Perform general office cleaning.
• Maintain schedules.
• Prepare and process documents.
• Maintain files and record-keeping systems.
• Communicate information and ideas clearly and concisely in writing; read and understand written information.
• Speak clearly, concisely, and effectively; listen to and understand verbal information.

Benefits

• Job stability through employment within a well-established organization.
• Career growth, including opportunities to develop skills and gain leadership opportunities.
• Meaningful work benefiting the community and supporting organizational goals.
• Supportive work environment emphasizing cooperation, strong work ethics, and mutual support.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed