Office Specialist II

State of Utah • Bluffdale, UT

13d • Onsite

About The Position

The Utah National Guard is seeking an organized, detail-driven Office Specialist II to provide operational and administrative support to the Energy Manager across an expanding statewide facility footprint. The role supports the Energy and Sustainability Program and involves utility account and rebate administration, data reconciliation for federal reporting, digitization and management of records, quality assurance, report preparation, correspondence, and office workflow coordination. The position is in-office at 17800 Camp Williams Rd, Bluffdale, Utah.

Requirements

• Demonstrated experience performing advanced clerical or office support duties requiring independent judgment and high attention to detail.
• Proficiency in spreadsheet management, data entry, automated verification, and database report generation.
• Experience preparing, auditing, and reconciling financial or technical records, such as invoices, accounts, or utility data.
• Successfully pass a criminal history check.

Nice To Haves

• Prior experience with utility billing reconciliation, rebate submissions, or facilities/energy management tracking.
• Direct experience digitizing physical archive files and managing electronic record systems.
• Familiarity with state or federal reporting compliance standards.

Responsibilities

• Verify and audit utility accounts, prepare and submit energy rebate filings, and assist with utility budget tracking.
• Track sustainability data and reconcile energy consumption metrics to support federal reporting mandates and audit readiness.
• Organize, scan, label, and digitize legacy records and establish reliable digital filing structures.
• Enter data and perform dual-entry quality checks against source invoices and utility documents to ensure accuracy.
• Retrieve database information to prepare and format routine and specialized administrative reports.
• Draft official correspondence and serve as a liaison for internal personnel and external utility partners.
• Interpret and implement agency rules, policies, and procedures using independent judgment.
• Prioritize daily administrative workflows and maintain comprehensive office files.

Benefits

• Full benefits package.
• Job stability within a well-established organization.
• Career growth, skill development, and opportunities for leadership.
• Meaningful work that benefits the community and supports organizational goals.
• A supportive work environment that values cooperation, strong work ethics, and mutual support.
• Work/life balance.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed