Office Specialist II

State of Utah Office of the Governor • Bluffdale, UT

14d • $16 - $30 • Onsite

About The Position

The Utah National Guard is seeking an organized, detail-driven Office Specialist II to support its Energy and Sustainability Program. The role provides operational and administrative support directly to the Energy Manager across a statewide facility footprint. It involves utility account and rebate administration, sustainability data tracking and reconciliation, records digitization and management, quality assurance, reporting and communications, and office workflow coordination. The position is full-time and in-office at 17800 Camp Williams Rd, Bluffdale, Utah.

Requirements

• Demonstrated experience performing advanced clerical or office support duties requiring independent judgment and high attention to detail.
• Proficiency in spreadsheet management, data entry, automated verification, and database report generation.
• Experience preparing, auditing, and reconciling financial or technical records, such as invoices, accounts, or utility data.
• Successfully pass a criminal history check.

Nice To Haves

• Prior experience with utility billing reconciliation, rebate submissions, or facilities or energy management tracking.
• Direct experience digitizing physical archive files and managing electronic record systems.
• Familiarity with state or federal reporting compliance standards.

Responsibilities

• Verify and audit complex utility accounts, prepare and submit energy rebate filings on time, and assist with utility budget tracking.
• Track sustainability data and reconcile energy consumption metrics to support federal reporting requirements and audit readiness.
• Organize, scan, label, and digitize legacy records, and establish reliable digital filing structures.
• Perform detailed data entry and dual-entry quality checks by comparing source invoices and utility documents against input systems.
• Retrieve database information to prepare and format routine and specialized administrative reports.
• Draft official correspondence and act as a liaison for internal personnel and external utility partners.
• Interpret and implement agency rules, policies, and procedures using independent judgment.
• Prioritize daily administrative workflows and maintain comprehensive office files.

Benefits

• Full benefits package eligibility.
• Job stability within a well-established organization.
• Career growth, skill development, and opportunities for leadership.
• Meaningful work contributing to community services and organizational goals.
• Supportive work environment that values cooperation, strong work ethics, and mutual support.
• Work/life balance.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed