Office Specialist 2
About The Position
The Oregon Military Department is recruiting an Office Specialist 2 to provide administrative support for the STARBASE Academy at Kingsley Field in Klamath Falls, Oregon. This is a permanent, full-time state position represented by AFSCME. Applicants are not required to be members of the Oregon National Guard. The recruitment may also be used to fill future vacancies. The role performs complex clerical work and coordinates employee in-processing and out-processing, travel documents, office management, classroom preparation, and visitor reception. It supports classroom instructors by preparing, organizing, and managing the classroom before and after daily lessons, and by helping engage students through activities that encourage curiosity, exploration, experimentation, and discovery. The position serves local youth, school district personnel, and military members, and requires adaptability and collaboration as part of a small team. The usual work environment is an office and classroom. Base tours and outdoor activities may involve high noise, hot or cold weather, or rain. Extended periods of standing during classroom instruction are routine; the employee must be able to lift or carry at least 40 pounds and climb stairs. The position requires a favorable fingerprint-based background and abuse check, a favorable background check, and compliance with workplace drug- and alcohol-free policies.
Requirements
- Two years of general clerical experience that includes keyboarding, word processing, or other document-generation experience; OR an associate degree in any field; OR an equivalent combination of education and experience.
- Clear, professional written and verbal communication, including correct spelling and grammar and an appropriate tone for parents, school staff, and military personnel.
- Ability to collaborate, adapt, prioritize tasks, and make sound decisions with minimal supervision.
- Willingness to learn.
- Ability to lift or carry at least 40 pounds and climb stairs.
- Ability to meet the position’s favorable background and abuse-check requirements and maintain a drug- and alcohol-free workplace.
- Applicants must be authorized to work in the United States without visa sponsorship.
Nice To Haves
- Computer competency with Microsoft Office, including Word, Excel, PowerPoint, Outlook, and Teams.
- Experience working with children.
- Experience working with STEM.
- Ability to maintain confidentiality.
Responsibilities
- Provide administrative support to the STARBASE Academy, including complex clerical work.
- Coordinate employee in-processing and out-processing.
- Process travel documents.
- Manage office operations and receive visitors.
- Prepare, organize, and manage the classroom before and after daily lessons.
- Assist instructors in engaging students through strategies and activities suited to learners’ needs and abilities.
- Support teammates and adapt to changing plans and classroom or camp needs.
Benefits
- Medical, vision, and dental coverage.
- 12 paid holidays, personal business leave, vacation leave, and sick leave.
- Optional basic life insurance.
- Optional short-term and long-term disability coverage.
- Deferred compensation savings program.
- Flexible spending accounts for health care and childcare expenses.
- Career development and growth opportunities.
- Team environment and sense of belonging.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
