Office Specialist 2
About The Position
The Oregon Military Department is recruiting a permanent, full-time Office Specialist 2 to support the STARBASE Academy at Kingsley Field in Klamath Falls, Oregon. Membership in the Oregon National Guard is not required. The position is represented by the American Federation of State, County and Municipal Employees (AFSCME) union. This recruitment may establish a qualified-candidate list for the current and future vacancies. The role provides administrative support for the STARBASE Academy, including complex clerical work, employee in-processing and out-processing coordination, travel document processing, office management, classroom preparation, and visitor reception. The Office Specialist 2 helps instructors prepare, organize, and manage the classroom before and after daily lessons, and supports student engagement through activities that encourage curiosity, exploration, experimentation, and discovery for learners with varied needs and abilities. The general work environment includes an office and classroom. Base tours and outdoor activities may involve high noise and exposure to hot or cold weather or rain. Extended periods of standing during classroom instruction are routine. The employee must be able to lift or carry at least 40 pounds and climb stairs. A favorable fingerprint-based background and abuse check is required, and the employee must maintain a drug- and alcohol-free workplace in accordance with applicable policies.
Requirements
- Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents; or an associate degree in any field; or an equivalent combination of education and experience.
- Clear, professional written and verbal communication, including correct spelling and grammar and an appropriate tone for parents, school staff, and military personnel.
- Ability to collaborate, adapt plans at short notice, and support teammates.
- Willingness to learn and ability to prioritize tasks and make sound decisions with minimal supervision.
- Favorable fingerprint-based background and abuse check; must maintain a favorable background check.
- Maintain a drug- and alcohol-free workplace in accordance with applicable policies.
- Ability to lift and carry a minimum of 40 pounds and climb stairs.
Nice To Haves
- Computer competency with Microsoft Office, including Word, Excel, PowerPoint, Outlook, and Teams.
- Experience working with children.
- Experience working with STEM.
- Ability to maintain confidentiality requirements.
Responsibilities
- Provide administrative support for the STARBASE Academy, including complex clerical work.
- Coordinate employee in-processing and out-processing.
- Process travel documents.
- Manage office activities and receive visitors.
- Prepare, organize, and manage the classroom before and after daily lessons.
- Assist instructors in engaging students through strategies that support exploration, experimentation, and discovery.
- Support students with varied needs and abilities.
- Collaborate with team members and adapt plans as needed to support the program.
Benefits
- Medical insurance
- Vision insurance
- Dental insurance
- 12 paid holidays
- Personal business leave
- Paid and accrued vacation leave
- Sick leave
- Basic life insurance (optional)
- Short-term disability (optional)
- Long-term disability (optional)
- Deferred compensation savings program
- Flexible spending accounts for health care and childcare expenses
- Career development and growth opportunities
- Great team environment
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
