Office Services Supervisor

RR Donnelley•New York, NY

7d•$56,200 - $83,100

About The Position

The Operations Supervisor is an independent leader who helps manage day-to-day people, operations, and client service. The role coordinates team workflow and work assignments, maintains service quality and customer relationships, supports efficient and profitable use of labor and resources, and addresses operational and team issues. The supervisor also trains employees, supports their development, follows company and client-site policies, and handles office-services work involving mail, reprographics, conference room setup, and vendor management.

Requirements

Bachelor’s degree or equivalent experience.
At least 3 years of proven experience in a customer service environment.
At least 3 years of office support experience, including a combination of administrative, facilities, hospitality, reception, reprographics, and mailroom work.
Understanding of USPS regulations.
Understanding of reprographics equipment and its use.
Intermediate Microsoft Word and Excel skills.
Basic Microsoft PowerPoint skills.
Demonstrated experience prioritizing competing priorities under tight deadlines.
Strong customer service skills to create, maintain, and enhance customer relationships.
Good written and verbal communication skills, including professional telephone and email etiquette.
Attention to detail and good organizational skills.
Ability to meet deadlines and complete projects in a timely manner.
Ability to handle sensitive and/or confidential documents and information.
Ability to make independent decisions that conform to business needs and policy.
Good problem-solving skills and the judgment to know when to escalate an issue to management.
Ability to work well in a team environment and interact effectively with people from multifunctional and diverse backgrounds.
Ability to work in a fast-paced environment.
Self-motivated, positive, can-do attitude.

Nice To Haves

Experience in the legal or financial services industries is preferred.
Prior experience managing vendors is preferred.
Basic P&L understanding is a plus.

Responsibilities

Ensure the team provides outstanding service to the client and builds strong customer relationships.
Conduct time and absence management for direct reports, ensuring system accuracy and compliance with timekeeping policies and procedures.
Create an environment conducive to service expansions and new business opportunities.
Maximize profitability through effective utilization of labor and resources.
Immediately resolve operational problems or issues.
Produce required reports on schedule.
Coordinate team workflow, prioritize jobs, and delegate duties to associates.
Balance day-to-day work assignments with projects and ad hoc requests related to mail volume, reprographics requests, conference room setup, and vendor management.
Monitor workflow to ensure jobs are completed efficiently, accurately, and within deadlines.
Train new employees on policies and procedures.
Address performance issues among team members.
Work with the manager to create development plans and challenging assignments for team members.
Escalate client or team concerns to the manager to proactively resolve issues.
Adhere to Williams Lea policies and client-site policies.
Use equipment and supplies in a cost-efficient manner.
Perform other duties as assigned.

Benefits

Medical coverage
Dental coverage
Vision coverage
Paid time off
Disability insurance
401(k) with company match
Life insurance
Voluntary supplemental insurance coverages
Parental leave
Adoption assistance
Tuition assistance
Employer/partner discounts
Potential participation in a bonus, commission, or incentive program, depending on the role