Office Services Coordinator 2 - Madison County

The Ohio State University • Madison, WI

2d • Onsite

About The Position

This position is located in Madison County. The Office Associate will assist with the fiscal operations of the Madison County Extension office, including the maintenance and reconciliation of appropriated and non-appropriated funds and oversight of general office operations; receives and generates receipts for payments; maintains and orders materials, and equipment; organizes administrative activities to facilitate processes and procedures; provides support for program staff using the most current Microsoft and Adobe applications; provides office support and technical assistance for county 4-H, Agriculture and Natural Resources program staff, including producing letters, memo, reports, and other correspondence, as well as front line customer service to clientele; perform various front office duties; maintains files and records; operates general office equipment.

Requirements

• High School diploma or GED.
• 1 year of relevant experience required.
• Pleasant, outgoing personality, detail oriented, self-motivated, and customer service oriented.
• Experience with fiscal management.
• Formal training and/or experience working with accounting and financial systems.
• Proficient use of Microsoft Office (Word, Excel, Access, Publisher, PowerPoint) and Adobe.
• Possess ability/willingness to learn new software as needed.

Nice To Haves

• Certification or vocational training may be preferred.
• 2-4 years of relevant experience preferred.
• Knowledge of OSU Extension programming.
• Knowledge with layout and design of brochures, programs, etc.
• Experience in website management and social media marketing.

Responsibilities

• Assist with the fiscal operations of the Madison County Extension office, including the maintenance and reconciliation of appropriated and non-appropriated funds and oversight of general office operations.
• Receive and generate receipts for payments.
• Maintain and order materials and equipment.
• Organize administrative activities to facilitate processes and procedures.
• Provide support for program staff using the most current Microsoft and Adobe applications.
• Provide office support and technical assistance for county 4-H, Agriculture and Natural Resources program staff, including producing letters, memo, reports, and other correspondence.
• Provide front line customer service to clientele.
• Perform various front office duties.
• Maintain files and records.
• Operate general office equipment.

Benefits

• Medical, dental and vision coverage, with Ohio State paying a significant portion of the cost.
• Paid time off, including sick and vacation time and 11 holidays.
• State retirement plan or an alternative retirement plan, both with generous employer contributions.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED