Office Services Coordinator

Carlton Fields•Los Angeles, CA

7d•Onsite

About The Position

Carlton Fields is seeking an Office Services Coordinator for its Los Angeles office. We offer our professional staff the opportunity to take their careers as far as they can envision. Through innovative workplace programs and initiatives, we continually invest in their growth and development as employees and as people. We reward exemplary professional efforts at every level of the firm. Interested applicants may apply for open positions using the link below. You are not considered an applicant unless you apply online using this site. We only accept applications for open positions and do not accept general inquiries.

Requirements

Strong attention to detail
Organize, plan, and manage projects through to competition
Ability to work well with others as a team player, multi-task and prioritize work requests
Provide high levels of customer service to all internal and external clients
High School Diploma or equivalent experience
Minimum of 2 years office experience
Knowledge of copiers, printers, faxes, and other office equipment
Ability to lift 50lbs unassisted

Nice To Haves

Experience in a law firm or other professional organization is preferred

Responsibilities

Document Production Center – copy, scan, print, organize files on share drive or cloud (e.g., Box)
Reception coverage - answering light phones, greeting visitors, maintaining delivery log, validating parking, adding guests to security, reserving conference rooms, setting up zoom conference and testing audio/video, submitting service requests to Landlord
Collecting and distributing incoming mail and deliveries
Preparing outgoing mail and overnight packages for shipping
Bi-weekly transmission of postage receipts to AR
Ordering and restocking office supplies, including taking inventory and maintaining inventory list
Setting up and cleaning of conference rooms or guest offices for guests/meetings
Records - updating and creating files, locating files, supporting offsite storage, and shredding, including scanning to CF Archive, maintaining a master list of filing system
Placing catering orders for inhouse lunches and breakfasts
Library - updating library materials, logging materials received in library EOS database and distribute to attorneys identified in EOS
Supporting tech department re office equipment installation and troubleshooting
Coordinating service calls for copier equipment repairs or services
Submit invoices via Matter Expert for payment processing
Other office service-related responsibilities upon request and participate in special projects as requested
Member of Emergency Response Team and Building Floor Warden