SECRETARY II - Madison County State's Attorney's Office

Madison County Government • Edwardsville, IL

5d • Onsite

About The Position

Performs various legal secretarial duties within the State's Attorney's Office. This description is intended to indicate the kinds of tasks and levels of difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct and control the work of employees under his/her supervision. The use of a particular expression or illustration describing the duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty.

Requirements

• A high school diploma or equivalent
• Two (2) years related experience are required.
• Madison County, IL residency requirements must be met within six (6) months of hire.

Responsibilities

• Answers telephone for the Office; refers callers/visitors to appropriate individual, office, department or agency; receives and distributes messages as necessary; schedules appointments; receives and distributes incoming mail as directed.
• Types and files various pleadings and correspondence, including Informations, Indictments, criminal complaints, memoranda, petitions, motions, warrants, discovery, compliance, subpoenas, etc.
• Performs all duties related to general file maintenance and organization, including the opening and closing of files, photocopying and scanning; retrieving information as requested.
• Organizes and prepares files for various dockets; Maintains files for assigned ASAs, including organization, data entry, dictation/transcription, maintaining and disseminating all discoverable materials.
• Provides trial assistance to ASAs; notifies appropriate individuals of court dates and makes necessary arrangements for victims and witnesses.
• Calendaring duties for assigned ASAs; schedule appointments as required.
• Data Entry duties as directed; supplies Victim/Witness Specialist with disposition information if required.
• Provides assistance and information to police departments and other governmental agencies.
• Provides general assistance to various Office divisions, including attorneys, Victim/Witness Specialist and administrative staff, when necessary.
• Demonstrates proficiency in word processing, data, legal and case management software.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Benefits

• Competitive wages on a step plan with guaranteed increases based on years of service.
• Complete health insurance benefits package with Medical & Prescription, HSA & FSA, Dental and Vision.
• Retirement contributions via the Illinois Municipal Retirement Fund (IMRF) pension.
• Eight-hour workday, which includes a one hour, paid lunch.
• 14 paid holidays.
• Employee Assistance Program.
• Life Insurance and Supplemental Accident & Critical Illness coverage.
• Paid time off in the form of Vacation and Sick days that begin accruing day one.
• You may be eligible for Public Service Student Loan Forgiveness (PSLF).

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED