Office Services Clerk

Carlton Fields•Los Angeles, CA

7d•$40,000 - $44,000•Onsite

About The Position

Carlton Fields is seeking a dependable, service-oriented Office Services Clerk to join our Los Angeles office. This position plays an important role in supporting the day-to-day operations of the office and delivering exceptional service to attorneys, staff, clients, and visitors. The ideal candidate is organized, detail-oriented, proactive, and able to manage multiple priorities in a professional environment.

Requirements

Strong customer service and interpersonal skills.
Excellent organizational skills and attention to detail.
Ability to work effectively in a team environment while also handling responsibilities independently.
Ability to manage multiple tasks, prioritize competing requests, and meet deadlines.
Familiarity with Microsoft Office applications and basic office technology.
Flexibility to work overtime.
High School Diploma or equivalent experience.
Minimum of 2 years office experience.
Knowledge of copiers and printers, and other office equipment.
Ability to lift 50lbs unassisted.

Nice To Haves

Experience in a law firm or other professional organization preferred.

Responsibilities

Provide reception coverage, including answering and directing a low volume of calls, greeting visitors, maintaining delivery logs, validating parking, coordinating guest building access, and reserving conference rooms.
Document Production Center support with copying, scanning, printing, and other document-related services.
Collect, sort, and distribute incoming mail, packages, and deliveries.
Prepare outgoing mail and overnight packages.
Monitor inventory levels and stock, order, and organize office supplies.
Set up, maintain, and clean conference rooms before and after meetings.
Create, update, organize, retrieve, and maintain physical and electronic records and files.
Assist with maintaining and updating library materials and resources.
Coordinate with the Information Technology team regarding office equipment, copier maintenance, and service requests.
Set up and provide support for Zoom, Microsoft Teams, and other video conferencing meetings.
Process invoices and submit for payment.
Coordinate catering orders for meetings.
Maintain the appearance and cleanliness of guest offices, kitchens, and common areas.
Assist with additional office services and administrative projects as assigned.