Office Services Clerk/Backup Receptionist (Temporary Position)

Gibson Dunn•Houston, TX

15d•Onsite

About The Position

Gibson Dunn is a global law firm. Based in Houston, the Office Services Clerk performs copy and mail room duties and supports office and premises maintenance, cleaning, office moves, and related facilities services. The position also provides backup receptionist coverage and assists with meeting and special-event setups. This is a temporary position and reports to the Director of Administration. The role supports document production and delivery, mail handling, conference room and catering setup, premises inspections and maintenance, and clerical projects. It provides courteous and discreet service to clients and guests and collaborates with Office Services, Reception, and Facilities teams to support firm-wide events.

Requirements

High school diploma or equivalent.
Highly organized and able to produce error-free work efficiently and effectively.
Excellent customer service and communication skills, including excellent grammar, punctuation, and spelling.
Professional, diplomatic, and courteous when working with internal and external clients.
Strong communication skills and ability to compose clear emails to attorneys and other firm members.
Able to stand for extended periods and lift a maximum of 50 pounds.
Dependable and reliable, with effective time-management skills in a fast-paced environment.
Able to work a flexible schedule for emergencies and special events, including evenings, early mornings, and weekends.
Able to use excellent judgment, promote collaboration, and work in a team environment.

Nice To Haves

Experience in a law firm or comparable organization.

Responsibilities

Copy, bind, and cut documents; batch print emails and attachments; and manage high-volume blowbacks.
Input costs into an electronic billing log using Excel.
Perform electronic Bates stamping, create binders, and scan documents.
Open, sort, and deliver mail.
Accurately record usage, log deliveries, book conference rooms, and handle clerical overflow projects.
Keep office premises in pristine condition and monitor them daily.
Perform daily inspection tours of the premises and equipment; maintain accurate inspection logs documenting service issues, calls to service providers, and resolutions.
Monitor equipment to ensure operational functionality.
Assist with implementing and maintaining preventative or corrective maintenance programs for office premises.
Keep conference rooms clean and organized, and set up tables and chairs in the multi-purpose room as requested.
Set up and maintain catering for client meetings, internal conferences, and special events; ensure timely delivery and presentation of food and beverages.
Monitor catering supply and refreshment stock, and assist with ordering and restocking.
Ensure catering setups reflect the firm's professional image and provide courteous, discreet service to clients and guests.
Collaborate with Office Services, Reception, and Facilities teams to support firm-wide events.
Assist with special projects and seasonal events as required.
Provide backup support for receptionist duties.