Office Services Assistant

Clark Wilson • Vancouver, BC

6d • CA$48,000 - CA$55,000 • Onsite

About The Position

Clark Wilson LLP is seeking an Office Services Assistant to join their Office Services team. This is a full-time, permanent position ideal for individuals eager for growth, committed to excellence, and looking to build their career in a collaborative environment. The role is 100% on-site. The ideal candidate is detail-oriented, proactive, and thrives in a team environment, enjoying contributions to high-quality work while providing outstanding support to clients and colleagues.

Requirements

• Prior customer service experience
• Experience in a professional services environment
• Excellent verbal and written communication skills
• Flexible and adaptable
• Strong aptitude for technology and comfortable working with MS Office, Windows, and PCs
• Ability to provide outstanding customer service to a variety of internal clients
• Ability to handle stringent deadlines and work with a large volume of tasks, with interruptions and changing priorities
• Excellent organizational skills, with exceptional attention to detail
• Ability to exercise sound judgment, discretion, confidentiality, and adapt to changing demands
• Ability to build rapport with the team, and provide timely support
• Ability to work both independently and as part of a large collegial team

Responsibilities

• Daily mail sorting and delivery
• Coordinating courier services
• High-volume photocopying and print support for legal professionals
• Responding to staff and lawyer requests, including office supplies and furniture moves
• Managing and replenishing copy room supplies, including lifting and moving boxes of paper (up to 25 lbs)
• Maintaining shared kitchen and break areas on a daily schedule
• Loading and unloading firm dishwashers while remaining available for time-sensitive clients and meeting needs
• Coordinating service and maintenance for kitchen appliances and coffee equipment
• Stocking and maintaining boardrooms, break areas, and kitchens with appropriate dishware and supplies
• Supporting meetings and events, including room setup, hot beverage service, catered food coordination, and schedule oversight
• Liaising with external vendors and catering partners
• Providing reception coverage as required

Benefits

• Medical, dental, vision, prescriptions, paramedical services, life insurance, and overseas emergency medical care
• RRSP matching program
• Top-up benefits for pregnancy & parental leave to 100% of salary for a portion of your leave
• Health & Wellness Spending Account
• Long service bonuses and celebrations
• Generous vacation, bonus days, five personal days, plus a paid day off on your work anniversary
• Weekly socials, team-building events, employee appreciation week, and opportunities to give back through firm-led initiatives
• Training and resources to support your personal and career development
• Generous bonuses for successful employee referrals

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed