Office Services Assistant

Baker Botts•Austin, TX

2d•Onsite

About The Position

The Austin Office of Baker Botts LLP is currently seeking an Office Services Assistant. The candidate will perform a variety of messenger and inside delivery duties to ensure timely distribution of messages, mail, printed materials, supplies, and coordinates/assists in print/copy/scan requests. This position also handles a variety of Conference Services duties including conference room set-ups, food presentations, stocking kitchens and maintaining a clean environment and providing superb service to clients, visitors and internal customers. This is a full-time, non-exempt position requiring a five-day work week. Flexibility for additional hours is required when necessary.

Requirements

High school diploma required
One-year minimum experience in customer service, law firm experience preferred.
Ability to communicate effectively, both orally and in writing. This includes drafting professional e-mails to lawyers, staff and visitors.
Ability to maintain confidentiality of information.
Must have a sense of organization and be able to multi-task at all times.
Proficient in Outlook and Microsoft Office.

Nice To Haves

College degree a plus
Knowledge of GBC binding and spiral binding is preferred.

Responsibilities

Sort and deliver mail and printed materials on assigned floors. Pick up and deliver interoffice mail on assigned floors.
Print copy job requests along with scanning and faxing. Knowledge of GBC binding and spiral binding is preferred.
Act as backup for the receptionist and other messengers when necessary, including covering vacations and lunch hours.
Must be proficient in Outlook and Microsoft Office. Must keep detailed logbooks for FedEx, U.S. Certified Mail, UPS, hand deliveries and tasks completed on site.
Perform a wide variety of Conference Services tasks. Set up and break down conference meetings and rooms. Set up and break down catering for conference meetings.
Reconfigure chairs and tables for conference meetings.
Keep all kitchens and conference rooms well stocked, orderly and clean. Operate coffee brewing machine and dishwasher. Some hand washing will be necessary.
Keep office supplies stocked and orderly. Order supplies.
Provide support for front desk phone coverage and process conference room requests.
Perform miscellaneous job-related duties as assigned by supervisor/manager.