Assistant, Office Services

NRF • Los Angeles, CA

3d • Onsite

About The Position

At Norton Rose Fulbright, people thrive because of a shared commitment to quality, unity and integrity. The highly regarded law firm consistently receives recognition from Great Place to Work and Top Workplaces, two companies that specialize in assessing organizational culture. Teams collaborate across regions, value new ideas and deliver meaningful client solutions, supported by a culture that embraces ambition, development and shared success. With more than 3,000 lawyers and 3,000 business services professionals working together across 50 offices worldwide, this global law firm provides a full range of legal services to leading corporations and financial institutions operating in key markets and sectors. Our Los Angeles, California office is seeking an Office Services Assistant to deliver office support services to internal and external clients. This position requires a dependable candidate who is a self-starter with the ability to provide a high-level of customer service. This position requires strong communication and interpersonal skills, and will be expected to interact with lawyers, staff and guests of the firm. The role will require presence in the Los Angeles office Monday through Friday. Regular work hours for this position are 8:30 AM – 5:00 PM.

Requirements

• Minimum of one-year relevant experience preferred
• High school degree or equivalent required
• Proficient computer skills required
• Customer service driven individual with excellent verbal communication, interpersonal skills and positive attitude
• Attention to detail and the ability to work in a fast-paced environment while maintaining a calm demeanor
• A high regard for confidentiality is essential

Responsibilities

• Coordinate intake, retrieval, transfer and destruction of records stored both onsite and in off-site storage facilities in accordance with Firm policy and procedures
• Sort, process and deliver incoming and outgoing mail, distribute and pick-up internal mail, and deliver internal packages
• Operate multi-functional copiers to complete larger-scale duplicating, scanning and printing
• Monitor and respond to phone, email and other requests for general office needs
• Assist with office moves, equipment delivery, box moves and new hire set-ups
• Prepare Conference Center facility by performing tasks including conference room setup/breakdown as required (tables, chairs, AV equipment, beverages, food, snacks, etc.), and light household cleaning after events
• Maintain cleanliness and inventory of conference rooms, cafe, coffee bars, visitor offices and other common areas
• Coordinate and oversee vendor deliveries
• Monitor supply rooms to ensure inventory items are stocked, neat and orderly
• Some physical requirements (lifting up to 40 pounds, pushing carts, floor runs, etc.)
• Perform additional duties as assigned by supervisor or requested by internal clients including preparing space for firm events and special projects

Benefits

• access to three medical plans
• dental
• vision
• life
• disability insurance
• pre-tax benefits such as health savings and flexible spending accounts
• 401(k) savings plan
• profit-sharing plans if eligible
• fertility benefits
• competitive paid time off plan, which provides a minimum of 20 days off based on your role and tenure with the firm
• paid parental leave benefit allowing parents to take a minimum of 14 weeks of paid leave to bond with your newborn, or adopted child(ren)
• 11 Firm holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED