Office Services and Hospitality Clerk

Seyfarth Shaw LLP•Sacramento, CA

5h•Onsite

About The Position

The Office Services and Hospitality Clerk reports to the Office Administrator and provides office support to attorneys and staff. The role handles office services, hospitality, and other administrative tasks as needed. It is based in Sacramento, California, and is onsite.

Requirements

High school diploma or equivalent.
At least two years of experience in an office environment.
Strong computer skills and knowledge of Microsoft Office Suite applications.
Organization, attention to detail, and problem-solving skills.
Strong customer service orientation and effective communication skills.
Ability to work independently and as part of a team.
Ability to manage time and prioritize work to meet competing deadlines.
Ability to use good judgment, work well under pressure, and adapt to a changing work environment.

Nice To Haves

Office services or hospitality experience.

Responsibilities

Process photocopying and scanning requests, working with outside vendors when needed.
Sort, scan, and electronically distribute incoming mail and deliveries, and prepare FedEx packages.
Maintain and inventory office and facility supplies, ensuring shared rooms are adequately stocked.
Maintain relationships with supply and service vendors; keep records and coordinate processing of general invoices for supplies, equipment, and facilities.
Order and set up food for office events, make lunch runs, and clean conference rooms.
Coordinate repairs and replacements for equipment, furniture, and facilities.
Support facility upkeep and maintenance programs, work with building management, and order and manage parking passes.
Assist with administrative projects, including uploading and saving documents in the electronic document management system.
Assist in planning and coordinating internal and external office events and conference room scheduling.
Provide backup reception coverage, greet visitors, and assist with parking validation.
Perform other duties and projects as assigned.