Office Service Specialist - Warrenville, IL

VetJobs•Warrenville, IL

11d•Onsite

About The Position

The Office Service Specialist enters, sorts, extracts, verifies, transmits, stores, and indexes data from forms, orders, procedures, reports, tabulations, labels, correspondence, and other documents. The role checks prepared copy against original material and corrects minor errors that do not require extensive investigation. It also revises existing copy, performs general clerical and typing/input work, and completes related duties as assigned. The position involves setting up equipment and using basic applications; preparing documents from supplied instructions; maintaining filing systems and reusable document formats; creating reports, spreadsheets, presentations, and organization charts; arranging meetings, appointments, conference calls, and travel; and handling document-related clerical work. The specialist also classifies incoming documents, files and retrieves materials, searches for hard-to-find records, takes corrective action when needed, and maintains records of materials removed from files and other file-service details. The role is on-site in Warrenville, Illinois. Starting pay is $23.95 per hour and is non-negotiable.

Requirements

Education equivalent to graduation from high school.
Successful completion of validated skills and aptitude tests.

Responsibilities

Enter, sort, and extract data from forms, orders, procedures, reports, tabulations, labels, correspondence, and other documents.
Verify prepared copy against original material and identify and correct minor errors that do not require extensive investigation.
Transmit data electronically and store and index information on computer storage media.
Revise previously typed copy and perform general clerical and typing/input work.
Set up equipment and perform detailed functions and basic applications.
Assemble materials and type documents according to standard or supplied instructions.
Maintain a current filing system of formats, standard statements, and repetitive documents.
Create reports, spreadsheets, presentations, and organization charts.
Arrange and schedule meetings and appointments, set up conference calls, and arrange travel and hotel accommodations.
Perform clerical duties related to documents, including filing, preparing mailings, photocopying, and record keeping.
Sort and code incoming documents according to prescribed breakdown and classification systems.
File materials according to standard procedures and provide information regarding those files.
Locate files and withdraw materials or information as requested.
Search files for hard-to-find materials and investigate and take corrective action where required.
Keep records of materials removed from files, date-stamp materials, type labels, and perform other clerical duties needed to maintain or service files.