Office Operations & Front Desk Specialist
About The Position
The Office Operations & Front Desk Specialist is the first point of contact for candidates, employees, and visitors and supports the office’s day-to-day operations. The role creates a welcoming experience and provides administrative and compliance support, coordinates onboarding activities, maintains office organization, and helps ensure a professional workplace environment. The position also supports recruiters, leadership, and internal staff; helps keep onboarding and compliance records current; coordinates office supplies and meeting spaces; and assists with office events, recruiting materials, and special projects.
Requirements
- High school diploma required.
- Strong organizational skills and attention to detail.
- Excellent communication and interpersonal skills.
- Ability to manage multiple priorities in a fast-paced environment.
- Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and Teams.
- Ability to work independently while collaborating effectively with a team.
Nice To Haves
- Associate degree preferred.
- Previous experience in office administration, reception, customer service, healthcare staffing, or a related field preferred.
Responsibilities
- Greet and assist candidates, visitors, and employees in a professional and friendly manner.
- Coordinate interview check-ins, onboarding activities, and candidate materials.
- Provide administrative support to recruiters, leadership, and internal staff.
- Assist with employee onboarding, compliance tracking, credential maintenance, and related documentation.
- Maintain accurate records and ensure compliance information is current and organized.
- Support meeting and conference room setup, office events, and employee celebrations.
- Monitor, order, and restock office, kitchen, and onboarding supplies while following budget and approval guidelines.
- Maintain a clean, organized, and professional office environment, including common areas, meeting spaces, and reception areas.
- Assemble and maintain recruiting and marketing materials, including candidate welcome baskets and promotional items.
- Assist with special projects and other operational duties as assigned.
Benefits
- Health insurance
- Dental insurance
- Vision insurance
- Paid time off
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
