Office Manager (Spanish Bilingual)

Rocketship Public Schools•Antioch, TN

20h•$57,675 - $61,675•Onsite

About The Position

Rocketship Public Schools is seeking a welcoming, organized, and service-oriented Office Manager for Rocketship Dream Community Prep in Antioch, Tennessee. As the first point of contact for students, families, staff, and community members, the Office Manager helps create a positive school environment, oversees daily front office operations, supports efficient school processes, and serves as a resource for the school community. The role requires Spanish-English bilingual fluency and involves supporting students, families, staff, and school leadership across enrollment, attendance, health and safety, facilities, family engagement, and administrative operations. The position is scheduled Monday through Friday, 7:00 AM–4:30 PM. Compensation is $57,675–$61,675 per year, commensurate with qualifications and experience, and includes health and wellness benefits, a 403(b) retirement plan, a flexible spending account, and paid time off.

Requirements

Spanish-English bilingual fluency, with excellent written and oral communication skills.
Knowledge of and cultural competence with the local student and parent community.
Highly developed interpersonal skills, including tact, patience, and courtesy.
Ability to prioritize effectively and manage multiple concurrent projects.
Comfort working in a start-up environment and ability to work independently with minimal direction.
Ability to use a variety of software programs and quickly learn new ones.

Nice To Haves

Managerial skills.

Responsibilities

Build working relationships with parents, families, and staff.
Create and maintain complete, current student cumulative files and student information system records.
Manage attendance, including contacting parents about absences, coordinating truancy processes, administering Independent Study for planned absences, and collecting absence documentation.
Work with current parents to resolve problems and prevent student attrition.
Maintain students’ emergency medical, contact, and immunization records.
Administer basic first aid and medication, maintain injury reports, and report injuries and other incidents to Human Resources.
Know the school safety binder and emergency procedures; supervise students sent to the office for discipline or health reasons.
Collect parent payments, lunch and uniform fees, provide receipts, and manage collection of free- and reduced-lunch applications.
Assist with reporting and managing day-to-day facilities problems and carry out emergency responsibilities as assigned by the Principal.
Relay parent communications to ISE and EL teams, promptly deliver relevant documents and messages, maintain confidentiality regarding ISE students receiving special education services, and coordinate IEP, ISE, or ILP meetings with specialists.
Perform clerical duties, including answering phones, distributing messages, sorting mail, translating documents from English to Spanish, coordinating translations into other family languages, and preparing correspondence.
Coordinate logistics for school activities, teacher development, parent development, and other activities.
Design and facilitate a Parent/Community Engagement program aligned with the campus Principal’s vision.
Support the Principal and teachers as needed, use the automated telephone system to share school information, and interpret at school functions and smaller meetings when necessary.