Office Manager - Wwbt

Gray Media • Richmond, VA

11h • Onsite

About The Position

WWBT 12 On Your Side, an award-winning television and digital media company in Richmond, VA, seeks a full-time Office Manager to support station operations and executive leadership. This position reports directly to the Regional Vice President/General Manager and works closely with department leaders across General & Accounting, Sales, News, Marketing, and Technology. The ideal candidate is highly organized, demonstrates the highest level of integrity, handles confidential information with discretion, and communicates effectively at all levels of the organization. This role serves as the primary liaison with Corporate Human Resources on behalf of the station.

Requirements

• Minimum 3+ years of administrative and human resources experience, with a focus on employee relations and payroll
• Basic knowledge of accounting concepts and principles
• Proficiency in Microsoft Office, including strong Excel skills
• Strong organizational, time–management, and prioritization skills
• Excellent interpersonal and communication abilities
• Solid understanding of employment laws and payroll regulations
• Proven ability to handle sensitive information with professionalism and confidentiality

Nice To Haves

• A college degree in Human Resources, Business Administration, or a related field is a plus
• Experience with HRIS and payroll systems (UKG or similar platforms preferred)
• Knowledge of Workers’ Compensation matters and OSHA guidelines

Responsibilities

• Partner with Corporate Human Resources, Benefits, and Payroll to ensure accurate employee records and payroll processing
• Perform light accounting and support office financial activities
• Coordinate employee onboarding and offboarding
• Conduct new–hire orientations, including company benefits, policies, and procedures
• Manage payroll changes such as hires, promotions, pay adjustments, and terminations
• Maintain personnel files and update employee records within HR systems
• Manage station reporting records on the FCC website and complete annual FCC reports
• Ensure compliance with FCC regulations and applicable governmental agencies
• Assist with recruitment efforts and job postings
• Support the administration of Workers’ Compensation matters and OSHA guidelines (knowledge preferred)
• Assist with planning and execution of station events
• Handle general administrative duties, including ordering office supplies
• Process vendor invoices through the company’s accounts payable system
• Manage front desk reception responsibilities
• Work closely with, and serve as backup to, the Office Accounting Manager

Benefits

• Equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics.
• Compliance with applicable state and local laws governing nondiscrimination in employment.
• Prohibition of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 1,001-5,000 employees