Office Manager - Dallas, Texas

Mullins Mechanical•Dallas, TX

4d•Onsite

About The Position

The Office Manager ensures the Dallas office operates efficiently, professionally, safely, and in alignment with company standards. Serving as the primary on-site administrative resource for employees, visitors, and business partners, this role supports office operations, facilities coordination, employee onboarding, safety, events, technology coordination, and administrative processes. The Office Manager acts as a liaison between local operations and centralized teams, including Administrative Services, Human Resources, Information Technology, Safety, Finance, and Business Operations, helping create a positive employee experience and maintain an organized, operationally ready workplace. The role coordinates day-to-day office administration, facility maintenance and vendors, office supplies and assets, workspace changes, visitor management, employee events, meetings, and local office readiness. It supports onboarding and offboarding logistics, basic technology setup and troubleshooting, office access and safety processes, records and compliance documentation, and adoption of company initiatives. The position partners across functions to address local office needs and support business operations.

Requirements

At least 3 years of experience in office management, administrative services, facilities coordination, executive support, or a similar business operations role.
Strong organizational skills and ability to manage multiple priorities simultaneously.
Excellent verbal and written communication skills.
Proficiency with Microsoft Office 365 applications, including Outlook, Teams, Word, Excel, and SharePoint.
Ability to work independently and exercise sound judgment.
Customer-service mindset and strong interpersonal skills.
Ability to maintain confidentiality when handling sensitive employee and business information.

Nice To Haves

Experience supporting a construction, manufacturing, engineering, industrial, or field-service organization.
Experience coordinating facilities, vendors, and office service providers.
Experience supporting employee onboarding, office expansion activities, or multi-location operations.
Experience with SharePoint, Workday, Monday.com, or similar business systems.

Responsibilities

Coordinate day-to-day office operations and provide administrative support to employees, visitors, and business partners.
Manage office procedures, records, correspondence, communications, documentation, and administrative workflows.
Assist with special projects and business operations initiatives.
Coordinate facility maintenance, repairs, service requests, and vendor services; manage relationships with building management and facility providers.
Coordinate office moves, furniture installations, workspace changes, and office setup activities.
Maintain workplace standards for cleanliness, appearance, safety, and employee experience, and identify facility improvement opportunities.
Monitor and maintain inventories of office, breakroom, furniture, and workplace supplies; coordinate ordering, receiving, and distribution.
Assist with office asset tracking, workspace assignments, and administrative equipment management.
Maintain office displays, signage, and workplace presentation standards in support of company branding.
Support employee onboarding, prepare workspaces, and coordinate logistics with Human Resources and Information Technology.
Assist with employee events, celebrations, meetings, and engagement activities.
Coordinate visitor management and provide a welcoming experience for guests and business partners.
Coordinate office access, security processes, badges, keys, emergency information, evacuation plans, and workplace readiness requirements.
Support safety inspections and corrective-action follow-up with Safety leadership, and maintain office compliance documentation.
Coordinate conference rooms, meeting logistics, catering, visitor accommodations, local training, leadership meetings, customer visits, and company functions.
Assist with event scheduling, setup, materials preparation, execution, and travel or lodging arrangements when needed.
Serve as the on-site contact for centralized IT support and assist with basic technology setup and troubleshooting.
Coordinate technology support for onboarding, offboarding, equipment replacements, workstation moves, and shared or conference-room technology; escalate specialized issues to IT.
Liaise between the Dallas office and centralized business support teams, including Human Resources, Safety, IT, Accounting, Procurement, and Operations.
Communicate office needs, facility concerns, and local requirements to appropriate stakeholders and support the rollout of company initiatives and workplace standards.