Office Manager - Dallas, Texas

Mullins Mechanical•Fort Worth, TX

5d•Onsite

About The Position

The Office Manager ensures the Dallas office operates efficiently, professionally, and in alignment with company standards. The role is the primary on-site administrative resource for employees, visitors, and business partners, supporting facilities coordination, office operations, employee onboarding, office safety, event coordination, and administrative processes. It serves as a liaison between local operations and centralized service departments, helping maintain a safe, organized, operationally ready, and welcoming office environment.

Requirements

At least 3 years of experience in office management, administrative services, facilities coordination, executive support, or a similar business operations role.
Strong organizational skills and ability to manage multiple priorities simultaneously.
Excellent verbal and written communication skills.
Proficiency with Microsoft Office 365 applications, including Outlook, Teams, Word, Excel, and SharePoint.
Ability to work independently and exercise sound judgment.
Customer-service mindset and strong interpersonal skills.
Ability to maintain confidentiality when handling sensitive employee and business information.

Nice To Haves

Experience supporting a construction, manufacturing, engineering, industrial, or field-service organization.
Experience coordinating facilities, vendors, and office service providers.
Experience supporting employee onboarding, office expansion activities, or multi-location operations.
Experience with SharePoint, Workday, Monday.com, or similar business systems.

Responsibilities

Coordinate day-to-day office operations and serve as the primary contact for office-related questions, requests, and administrative support.
Manage office procedures, records, documentation, workflows, correspondence, communications, and local administrative initiatives.
Assist with special projects and business operations initiatives.
Coordinate facility maintenance, repairs, vendor services, service requests, office moves, furniture installations, workspace changes, and office setup.
Manage relationships with building management, maintenance providers, security vendors, cleaning services, and other facility-related vendors.
Maintain workplace cleanliness, appearance, safety, employee experience, and office space utilization; identify opportunities for facility improvements.
Maintain inventories of office and breakroom supplies, furniture, and workplace resources; coordinate ordering, receiving, and distribution.
Assist with asset tracking, workspace assignments, administrative equipment management, and company branding displays and signage.
Support employee onboarding, prepare workspaces, and coordinate onboarding logistics with Human Resources and Information Technology.
Assist with employee events, office celebrations, meetings, engagement activities, visitor management, and employee communications.
Coordinate office access, security processes, badges, keys, emergency information, evacuation plans, safety inspections, corrective actions, and administrative compliance records.
Coordinate conference rooms, meeting logistics, catering, visitor accommodations, training events, leadership meetings, customer visits, company functions, and travel or lodging arrangements as needed.
Serve as the on-site contact for centralized IT support; assist with basic technology setup and troubleshooting, equipment connections, peripherals, devices, workstations, and shared conference-room technology.
Coordinate with centralized IT or third-party providers on on-site technology issues and escalate issues requiring specialized expertise.
Support technology needs for onboarding, offboarding, equipment replacements, and workstation moves.
Liaise with centralized business support teams and partner with Human Resources, Safety, IT, Accounting, Procurement, and Operations to resolve administrative issues and support business needs.
Communicate office needs, facility concerns, and local requirements to stakeholders, and support rollout and adoption of company initiatives and workplace standards.