After School Office Manager (008)

Madison Square Boys & Girls Club•New York, NY

6d•$32,500 - $35,000•Onsite

About The Position

The Office Manager provides skilled, efficient, and confidential secretarial and clerical support to clubhouse senior staff. The role prepares correspondence and reports, maintains schedules and calendars, answers phone calls, and maintains files. It also supports the Clubhouse's administrative operations and helps create a safe and inviting environment for staff and members.

Requirements

At least 2 years of work-related experience.
Ability to communicate effectively and courteously with young people from diverse backgrounds, ages 6–18, and with a range of organizational personnel.
Strong written and verbal communication skills and excellent follow-up skills.
High level of technological proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
High motivation and dedication to the organizational mission.
Strong organizational and detail-oriented skills, with the ability to handle multiple tasks in a fast-paced environment.
High school diploma.

Nice To Haves

College experience.

Responsibilities

Serve as the Clubhouse receptionist by greeting visitors, answering phone calls, and professionally receiving messages for Clubhouse staff and business matters.
Create and submit requested reports in a timely manner.
Prepare administrative packets for weekly submission to Headquarters.
Maintain and update all clubhouse documents.
Handle and log checks, cash, and petty cash items, and ensure money is secured professionally.
Monitor office supplies and order them as needed.
Maintain administrative and correspondence files.
Create a safe and inviting environment for staff and clubhouse members.
Develop rapport with clubhouse members and staff and offer suggestions and recommendations as appropriate.
Evaluate the condition of office equipment annually.
Provide additional assistance as needed within the Clubhouse setting.