After School Office Manager (008)

Madison Square Boys & Girls Club•New York City, NY

6d•Onsite

About The Position

The Office Manager provides skilled, efficient, and confidential secretarial and clerical support to clubhouse senior staff. The role prepares correspondence and reports, maintains schedules, calendars, and files, and handles phone calls and reception duties. It also supports the day-to-day administrative needs of the clubhouse, including submitting materials to Headquarters, maintaining documents, handling funds, and keeping office supplies and equipment in order. The position contributes to a safe and inviting environment and builds rapport with clubhouse members and staff.

Requirements

At least 2 years of work-related experience.
Ability to communicate effectively and courteously with young people from diverse backgrounds, ages 6–18, and a range of organizational personnel.
Strong written and verbal communication skills and excellent follow-up skills.
High proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
Motivation and dedication to the organizational mission.
Strong organization and attention to detail, with the ability to handle multiple tasks in a fast-paced environment.
High school diploma.

Nice To Haves

College experience.

Responsibilities

Serve as the Clubhouse receptionist by greeting visitors, answering phone calls, and professionally receiving messages for staff and business matters.
Create and submit requested reports in a timely manner.
Prepare administrative packets for weekly submission to Headquarters.
Maintain and update clubhouse documents.
Handle and log checks, cash, and petty cash items, ensuring funds are secured professionally.
Monitor office supplies and order them as needed.
Maintain administrative and correspondence files.
Help create a safe and inviting environment for staff and clubhouse members.
Develop rapport with clubhouse members and staff and offer suggestions and recommendations as appropriate.
Evaluate the condition of office equipment annually.
Provide additional assistance needed within the Clubhouse setting.