Office Manager - Concord Toyota

Sonic Automotive•Concord, CA

About The Position

The Office Manager oversees the daily administrative and accounting operations of Concord Toyota, ensuring accuracy, efficiency, and compliance with company policies and procedures. The role partners with dealership leadership and the business office to maintain accurate financial records, support payroll and accounts payable and receivable, manage office personnel, and keep day-to-day operations running smoothly. The position calls for an organized, detail-oriented professional who delivers results while supporting Sonic Automotive’s people-first culture.

Requirements

Strong understanding of accounting principles, financial reporting, account reconciliations, and basic internal controls.
Demonstrated ability to supervise, coach, and develop employees while maintaining high-performance standards.
Strong organizational and analytical skills, including the ability to identify discrepancies and maintain accurate records.
Proficiency in Microsoft Excel, Word, and other business applications.
Excellent written and verbal communication skills and the ability to work effectively with dealership leadership, employees, and external partners.
Ability to prioritize multiple responsibilities, meet deadlines, maintain confidentiality, and perform effectively in a fast-paced dealership environment.
Valid driver’s license with an acceptable driving record.
Must be legally authorized to work in the United States.
Ability to successfully complete pre-employment requirements, including a background check, motor vehicle record review, and drug screening.

Nice To Haves

Previous dealership office management, accounting, and business office experience.
Experience with dealership management systems, preferably CDK.

Responsibilities

Manage dealership administrative functions, establish efficient workflows, and ensure office processes are completed accurately and on time.
Oversee accounts payable, accounts receivable, deal posting, account reconciliations, and general ledger accuracy in partnership with the accounting team.
Monitor accounting schedules, research discrepancies, maintain accurate financial records, and support monthly financial statement preparation and reporting.
Coordinate payroll processing, maintain employee records, and ensure timely and accurate completion of administrative and HR-related tasks.
Maintain compliance with company policies, internal controls, dealership procedures, and applicable federal and state regulations.
Supervise, train, and support office personnel while promoting accountability, teamwork, and continuous improvement.
Collaborate with department managers and the General Manager to resolve operational issues, improve processes, and support dealership performance goals.