Office Manager

Agility Robotics•Fremont, CA

17d•$66,000 - $86,000•Onsite

About The Position

Agility Robotics is a pioneer. Our robot, Digit, is the first to be sold into workplaces across the globe. Our team is differentiated by its expertise in imagining, engineering, and delivering robots with advanced mobility, dexterity, intelligence, and efficiency -- robots specifically designed to work alongside people, in spaces built for people. Every day, we break through engineering challenges and invent new solutions and capabilities that will one day make robots commonplace and approachable. This work is our passion and our responsibility: our mission is to make businesses more productive and people’s lives more fulfilling. About the Work: You’ll thrive in this role if: You are self-driven and take ownership without needing constant direction. You are confident in your judgment and comfortable making decisions in real time. You take initiative and solve problems before they become issues. You enjoy being on your feet and moving throughout the office. You’re energized by variety and wearing many hats. You can professionally and confidently support high-stakes visitors and executives. You pivot quickly when priorities change and remain calm under pressure. You enjoy building systems and improving processes in an evolving environment. You are resourceful and naturally step in wherever needed. As site Office Manager, you’ll be tasked with several office duties which have a direct impact on our employee and guest experience. This includes:

Requirements

High school diploma or certificate required, associate’s degree strongly preferred
Highly customer-oriented, possessing a positive and helpful attitude to all employees
Demonstrates consistent dependability, punctuality and follow-throughSelf-starter, and ability to work independently and collaborate well with others
Strong level of computer literacy and experience using Google Suite or MS 365
Exhibit strong positive written and verbal communication skills
Ability to be flexible and adaptable within a dynamic environment
Exhibit a high level of personal integrity, judgment, and discretion
Good critical thinking and problem-solving skills
Able to lift to 30lbs safely
Have valid driver’s license and transportation

Nice To Haves

Previous experience as an Office Manager or lead role in an office environment with 100 or more staff
Experience with budgeting and asset tracking
Purchasing and managing outside services and contractors
Event planning experience

Responsibilities

Greeting and assisting employees, visitors, and vendors
Accurately processing/distributing incoming and outgoing mail and packages
Providing support with conference room scheduling, setup and coordination
Planning, ordering and stocking office supplies, snacks, food, and drinks for office/break areas.
Coordinate and manage on-site employee lunches and company events, including ordering, setting up, serving, and cleanup
Directly assisting new employees onboarding, including answering questions, desk setup, and assisting with the overall first day experience
Providing support for management, staff and office administrators as needed
Maintain and update company systems (seating chart, NDAs, desk reservations, etc.)
Ensuring documents are appropriately managed (e.g.: stored, scanned, shredded, etc.)
Manage and maintain badge access system, including creating badges
Manage and maintain security camera system and vendor relationship
Manage and maintain building entrance systems
Manage various vendor relationships such as janitorial contracts, to ensure they are being fulfilled, follow up and resolve any issues
Ensuring office and kitchen equipment are maintained or repaired if needed
Promptly report facility or safety concerns to management

Benefits

401(k) Plan: Includes a 6% company match.
Equity: Company stock options.
Insurance Coverage: 100% company-paid medical, dental, vision, and short/long-term disability insurance for employees.
Benefit Start Date: Eligible for benefits on your first day of employment.
Well-Being Support: Employee Assistance Program (EAP).
Exempt Employees: Flexible, unlimited PTO and 10 company holidays, including a winter shutdown.
Non-Exempt Employees: 10 vacation days, paid sick leave, and 10 company holidays, including a winter shutdown, annually.
On-Site Perks: Catered lunches four times a week and a variety of healthy snacks and refreshments at our Salem and Pittsburgh locations.
Parental Leave: Generous paid parental leave programs.
Work Environment: A culture that supports flexible work arrangements.
Growth Opportunities: Professional development and tuition reimbursement programs.
Relocation Assistance: Provided for eligible roles.
Annual Discretionary Bonus: Provided for eligible roles.