Office Manager

Valley ENT•Fresno, CA

14d•$70,000 - $80,000

About The Position

Valley ENT is seeking an experienced leader to grow with the organization. The Office Manager oversees daily office operations and administration to maintain an organized work environment. The role also supports financial processes, scheduling, records management, supplies and equipment, communication among staff, vendors, and clients, and human resources functions. This is a primarily sedentary position involving extended sitting and computer use. Valley ENT states that it provides reasonable accommodations for qualified individuals with disabilities. The organization describes itself as an Equal Opportunity Employer committed to an inclusive environment for employees and applicants.

Requirements

Proven experience in office management or administrative roles within a healthcare or social assistance environment.
Strong organizational skills and the ability to manage multiple tasks and priorities effectively.
Excellent written and verbal communication skills for professional interactions with staff, clients, and vendors.
Familiarity with records management and compliance requirements relevant to healthcare settings.

Nice To Haves

Associate or bachelor’s degree in business administration, Healthcare Administration, or a related field.
Experience with electronic health record (EHR) systems and healthcare-specific scheduling software.
Knowledge of healthcare regulations such as HIPAA and their impact on office management.
Certification in office management or bookkeeping, such as Certified Administrative Professional or QuickBooks Certification.
Familiarity with insurance practices, billing, and authorizations.
Demonstrated ability to lead and train administrative staff in a healthcare environment.

Responsibilities

Manage day-to-day office operations and general administration to ensure a well-organized work environment.
Oversee accounts payable, including timely and accurate invoice payments and reconciliation of financial records.
Coordinate appointment scheduling and manage calendars to optimize staff availability and client access to services.
Organize and maintain records management systems in compliance with healthcare regulations and confidentiality standards.
Order and manage office supplies and equipment to support uninterrupted office functions.
Serve as a liaison between healthcare staff, vendors, and clients to facilitate communication and problem resolution.
Support human resources functions, including onboarding, timekeeping, and maintaining employee records.