Office Manager - Shoreview, MN

PTC•Shoreview, MN

1d•$40,000 - $55,000•Hybrid

About The Position

PTC is seeking a professional, organized, and customer-focused Office Manager to support our Shoreview office and serve as the primary onsite resource for workplace operations and employee experience. In this role, you will be responsible for creating a welcoming, productive, and well-maintained workplace environment for employees, visitors, and business partners. You will oversee day-to-day office operations, coordinate facilities and vendor relationships, support workplace safety initiatives, and help drive employee engagement through office events and activities. Success in this role requires strong organizational skills, sound judgment, professionalism, and the ability to work independently. You'll partner closely with a remote manager and interact regularly with employees, leaders, landlords, vendors, and cross-functional teams to ensure the office operates efficiently and delivers an exceptional employee experience. Be proactive. Be resourceful. Be dependable. Create an environment where employees can do their best work.

Requirements

5+ years of Office Manager, Workplace Coordinator, Facilities Coordinator, Administrative Operations, or related experience
Experience supporting day-to-day office operations in a professional environment
Experience coordinating vendors, facilities issues, supplies, and workplace services
Experience planning meetings, events, or employee engagement activities
Strong organizational, communication, and time management skills
Ability to work independently with limited onsite supervision
Comfortable interacting with senior leaders, employees, visitors, and external partners
Proficiency with Microsoft Office applications including Outlook, Word, Excel, PowerPoint, and Teams
Strong problem-solving skills and attention to detail

Nice To Haves

Experience working within a global organization
Experience supporting offices of approximately 50-100 employees
Experience with workplace safety programs, emergency response teams, or facilities coordination
Experience with purchasing, invoice management, or vendor administration
Bachelor's degree or equivalent combination of education and experience

Responsibilities

Serve as the primary point of contact for workplace operations and facilities-related matters within the Shoreview office
Coordinate office maintenance, repairs, and general workplace upkeep
Manage office supplies, inventory, and workplace resources
Support workspace setup, seating changes, office moves, and workstation readiness
Prepare workstations, equipment, and office resources for new hires
Coordinate mail, shipping, courier services, and deliveries
Partner with building management to address facility concerns and maintain strong tenant relationships
Administer visitor access, temporary badges, and parking requests
Greet visitors and create a professional, welcoming office environment
Manage visitor registration and site access processes
Answer and direct general office inquiries
Ensure conference rooms and common areas remain clean, organized, and ready for use
Support internal office communications and employee engagement initiatives
Plan and coordinate office events, employee celebrations, and workplace activities
Manage meeting logistics, room reservations, catering, and event setup
Coordinate vendors and service providers supporting workplace events
Assist with annual employee programs including family-focused and community engagement activities
Serve as a workplace safety ambassador and coordinate local Emergency Response Team activities
Partner with Global Security to support safety and security standards
Support vendor onboarding and maintain required documentation and records
Process purchase requests and track invoices for workplace-related expenses
Partner with Accounts Payable to ensure timely processing and payment of invoices
Maintain confidentiality and exercise sound judgment when handling sensitive information
Identify opportunities to improve workplace processes and employee experience
Support special projects and additional workplace initiatives as assigned