MN Office Administrator

Seaway Plastics Engineering•Vadnais Heights, MN

8d•Onsite

About The Position

The Office Administrator is responsible for providing a positive first impression to visitors and serving as the voice of Seaway when answering phones. This role supports multiple departments with specific project work, ensuring tasks are completed in a timely and high-quality manner. The Office Administrator acts as the hub for the front office, assisting visiting guests and employees in a positive and efficient way. This position requires a self-starter with the ability to work independently and collaboratively, taking initiative and adapting to changing assignments and priorities. The ideal candidate will be a positive ambassador for Seaway, both internally and externally, and will enjoy creating and improving processes.

Requirements

High School Diploma or higher
3-5 years experience in office administration
Extensive software skills, Microsoft Excel, and internet research abilities
Highly adept at navigating a computer including creating and organizing electronic files, typing 40+ wpm, email, and drafting professional documents
Strong communication skills, both written and verbal
Ability to organize, multitask, and prioritize
Confident, upbeat, outgoing, and friendly
Ability to work independently and collaboratively
Self-starter; responsive team player with the interest to take initiative
Enjoys working on several things at once with the ability to adapt to changing assignments and priorities
Passion for being a positive ambassador for Seaway internally and externally
Ability to solve problems and recommend solutions
Enjoys creating and improving processes
Able to innovate and think creatively

Nice To Haves

Manufacturing experience a plus

Responsibilities

Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries.
Notifies company personnel of visitor arrival.
Maintains security by following procedures, monitoring logbook, issuing visitor badges.
Maintains safe and clean reception area.
Answers, screens, and forwards incoming phone calls while providing basic information when needed; maintains internal phone extension directory.
Receives and sorts daily mail, deliveries, and couriers.
Performs clerical duties such as filing, photocopying, scanning, faxing, and mailing.
Schedules and maintains main conference room calendars, coordinates meeting details as needed, runs errands, orders food for business meetings and events.
Coordinates and manages administrative service suppliers such as food vendors, cleaning service, coffee and water service, phone system, etc.
Orders office supplies for the facility or specialty orders.
Coordinates company events such as summer luncheon and holiday party.
Supports Seaway involvement with the community and coordinates charitable activities.
Performs administrative support for multiple departments such as reporting, announcements, and research utilizing Microsoft Office Suite and manufacturing software.