Office Manager

Prime Intellect•San Francisco, CA

18d•$95,000 - $120,000•Onsite

About The Position

Prime Intellect is hiring an Office Manager to run its San Francisco headquarters day to day and help plan in-person gatherings that bring its globally distributed team together. The role combines office management, hosting, event planning, travel coordination, and practical problem-solving. The first major project is helping drive the office move end to end. This high-trust, high-autonomy role reports to the Executive Business Partner and is fully onsite five days a week at the San Francisco HQ, with occasional travel for offsites and events. The position offers room to grow into workplace operations, events, or people operations as the company scales.

Requirements

At least 3 years of experience in office management, workplace operations, hospitality, or event coordination.
Hands-on experience planning multi-day offsites or events for 30 or more people.
Fluency with Google Workspace, Slack, and Notion.
Comfort with laptops, docks, and conference room technology.
Strong organization, follow-through, and attention to detail.
Warm, unflappable manner and ability to work well with people at every level.
Comfort with shifting priorities and making decisions independently when needed.
Sound judgment with confidential information.
Uses LLMs and automation to reduce repetitive work.
Based in San Francisco and able to work fully onsite five days a week.
Able to lift up to 25 pounds.

Nice To Haves

Experience at a fast-growing startup.
Experience with international travel and group housing logistics.
Experience with access control or visitor management systems.
Experience managing an office move or build-out.
Experience with Shopify.

Responsibilities

Help drive the office move end to end, including vendors, logistics, and onsite needs.
Run the San Francisco headquarters day to day, managing space, kitchen and snacks, furniture, supplies, mail, and packages.
Conduct daily walkthroughs to keep the office clean, safe, stocked, and compliant with health and safety requirements.
Serve as the point of contact for building management, maintenance, and facilities vendors, including cleaning and AV.
Manage access control and visitor registration, including badges and guest credentials.
Be the onsite point person for equipment, printers, monitors, and conference room technology, in partnership with IT.
Maintain desk assignments, meeting room bookings, and phone booths.
Support purchasing and vendor invoices with the Executive Business Partner.
Help plan and run company onsites and offsites, including venues, housing, travel, catering, group activities, and daily onsite operations.
Support logistics for executive leadership offsites, conferences, and customer visits.
Plan happy hours, dinners, celebrations, and events in San Francisco and other cities, including New York and Berlin.
Manage event vendors alongside the Executive Business Partner.
Book and coordinate team travel for offsites, events, and in-office visits.
Support international travelers with logistics such as ESTA and visa invitation letters.
Back up the Executive Business Partner during PTO and peak periods with calendars, travel, expenses, and ad-hoc needs.
Host guests and shape the in-person experience for visitors, candidates, and customers.
Run employee experience programs, track team birthdays, and help build culture through team events.
Help manage the Shopify store and merchandise.