Part-Time Office Manager - Broward County / Fort Lauderdale

Talent Acquisition Team•Fort Lauderdale, FL

90d•$20 - $32

About The Position

Herff Jones is hiring a part-time, bilingual Office Manager to ensure the smooth day-to-day operation of its Broward County/Fort Lauderdale office. The role manages administrative functions, supports staff, coordinates office procedures, maintains records, and serves as a key point of contact for vendors, customers, and employees. The ideal candidate is organized, detail-oriented, and able to manage multiple responsibilities professionally and efficiently. The position also supports financial recordkeeping, customer and vendor relations, and office operations. The stated starting pay is $20–$32 per hour. The role offers a flexible schedule.

Requirements

Bilingual ability.
High school diploma or equivalent.
At least 2 years of office administration, office management, or related experience.
Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
Strong organizational and multitasking skills.
Excellent written and verbal communication skills.
Ability to handle confidential information with discretion.
Strong attention to detail.
Excellent time-management skills.
Problem-solving and critical-thinking abilities.
Customer service orientation.
Ability to work independently with minimal supervision.
Professional demeanor and interpersonal skills.
Ability to sit, stand, and work at a computer for extended periods.
Ability to lift and carry up to 25 pounds.

Nice To Haves

Associate's or bachelor's degree in business administration or a related field.
Experience supporting small business operations.

Responsibilities

Oversee daily office operations, administrative procedures, and scheduling.
Maintain office supplies and place orders as needed.
Coordinate office maintenance and vendor services.
Manage incoming emails, mail, and general correspondence.
Organize and maintain physical and electronic filing systems.
Assist with invoicing, accounts payable, and accounts receivable.
Reconcile expenses and maintain financial records.
Support bookkeeping activities and coordinate with external accountants or payroll providers.
Prepare reports and maintain accurate documentation.
Coordinate meetings, appointments, and office events.
Address routine inquiries and escalate issues when appropriate.
Develop and improve office procedures and workflows.
Ensure compliance with company policies and administrative standards.
Support special projects and additional duties assigned by management.