Office Manager

LiquidPiston • Bloomfield, CT

11d • Onsite

About The Position

LiquidPiston is seeking a highly organized, proactive, and resourceful Office Manager to oversee and continuously improve daily operations across the company. This role is central to enabling a team of ~50 engineers and staff to focus on core technical work by ensuring that administrative, financial, and operational processes run smoothly. The Office Manager will serve as the connective tissue across operations, finance, facilities, and leadership, owning both front-office coordination and back-office execution. This is a hands-on role requiring strong judgment, adaptability, and the ability to manage a wide range of responsibilities in a dynamic environment.

Requirements

• 3+ years of experience in office management or operations
• Strong organizational and multitasking skills
• Excellent communication and interpersonal skills
• High attention to detail
• Experience with bookkeeping or accounting support
• Proficiency in Microsoft Office and Google Workspace
• Experience managing vendors and office logistics
• Self-starter with strong problem-solving skills

Nice To Haves

• Experience in a startup or high-growth environment
• Familiarity with government contracting or compliance
• Experience supporting finance, audits, or regulatory processes
• Experience supporting engineering teams
• Experience improving operational processes and workflows

Responsibilities

• Oversee day-to-day office operations to ensure a safe, organized, and efficient workplace
• Serve as primary point of contact for office-related needs, vendors, and service providers
• Manage office inventory, supplies, and purchasing
• Coordinate facilities maintenance, repairs, and workplace safety compliance
• Oversee facilities support staff and external contractors
• Manage office security systems and act as an on-call contact when needed
• Handle incoming mail and general office logistics
• Manage company vehicle and related logistics
• Provide administrative support to leadership, including scheduling, travel, and expense reporting
• Support internal and external meetings, including customers, investors, and board interactions
• Assist with onboarding, workspace setup, and employee support
• Maintain and improve office policies, procedures, and documentation
• Organize company events, meetings, and internal communications
• Supervise the front-office representative, greeting visitors and answering phones
• Own bookkeeping functions (QuickBooks or similar)
• Manage accounts payable and receivable
• Track expenses and reconcile accounts
• Maintain invoice and contract documentation
• Support financial reporting and board materials
• Assist with audits and tax preparation
• Manage insurance policies and renewals
• Support SEC and regulatory reporting
• Assist with government accounting compliance
• Track software licenses and renewals
• Support U.S. Census and required reporting
• Support engineering teams with operational processes
• Maintain records and operational documentation
• Assist with shipping/receiving
• Improve operational processes and workflows
• Identify gaps and proactively solve problems
• Review NDAs and provide initial feedback
• Maintain documentation for contracts and agreements
• Process execution of legal documents and contracts
• Foster a positive, collaborative office culture
• Serve as a trusted resource for employees
• Support cross-functional coordination

Benefits

• Flexible PTO: We value work-life balance and encourage time to rest and recharge.
• Health & Wellness: Comprehensive medical and voluntary dental, and vision coverage - you choose what works best for you.
• Equity Participation: Permanent employees receive RSUs (Restricted Stock Units).
• 401(k) Match: We offer a 401k w/100% matching up to 3% of your salary and then 50% of contributions between 3-5%
• Career Growth: Ongoing training, mentorship, and learning opportunities to accelerate your growth.
• Our Culture: At LiquidPiston, we embrace challenges, move fast, and celebrate curiosity. Our team thrives on collaboration, creativity, and perseverance. We understand that innovation involves risk and we’re not afraid to fail as we move forward.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 1-10 employees