Office Manager

Rocketship Public Schools•San Jose, CA

18d

About The Position

Rocketship Public Schools is hiring an Office Manager for a Rocketship school. The Office Manager is the first point of contact for parents and students and a resource for the school community. The role calls for professionalism, respect, and a firm but compassionate approach to the day-to-day challenges of a rigorous school environment. The Office Manager supports enrollment, student records and attendance; health, safety and discipline; meals, finance and facilities; special education communications; and general school administration. The role includes working with families, students, school staff, and ISE specialists, as well as supporting the Principal and teachers. Compensation is $70,400–$80,400 per year, commensurate with qualifications and experience, plus health and wellness benefits, a 403(b) retirement plan, a flexible spending account, and paid time off.

Requirements

Spanish/English bilingual fluency, with excellent written and oral communication skills.
Knowledge of and cultural competence with the local student and parent community.
Highly developed interpersonal skills, including tact, patience, and courtesy.
Ability to prioritize effectively and manage multiple concurrent projects.
Comfort working in a start-up environment and ability to work independently with minimal direction.
Ability to use a variety of software programs and quickly learn new ones.

Nice To Haves

Managerial skills preferred.

Responsibilities

Build strong working relationships with parents and families.
Create and maintain complete, current student cumulative files and keep student information up to date in the student information system.
Manage attendance, including contacting parents about absences, coordinating the truancy process, administering the Independent Study process for planned absences, and collecting absence documentation.
Work with current parents to solve problems and prevent student attrition.
Maintain students’ emergency medical, contact, and immunization records.
Administer basic first aid, distribute medication, maintain injury reports, and report injuries and other school incidents to Human Resources.
Know the content of the school safety binder, including emergency procedures, and carry out assigned responsibilities during emergencies.
Supervise students sent to the office for discipline or health reasons.
Collect payments from parents, manage free/reduced-lunch application forms, collect lunch and uniform sales money, and provide receipts.
Assist in managing and reporting day-to-day facilities problems.
Communicate information from parents to the ISE team, promptly deliver documents and messages to ISE, maintain confidentiality regarding students receiving special education services, and coordinate IEP or ISE meetings with school-site specialists.
Perform clerical duties, including answering phones, taking and distributing messages, sorting mail, translating documents from English to Spanish, and preparing correspondence.
Coordinate logistics for school activities, teacher and parent development, and other activities.
Support the Principal and teachers, use the automated telephone system to communicate school information, and interpret at school-wide functions and smaller meetings when necessary.
Perform other duties as assigned.