Office Manager

University of North Florida•Jacksonville, FL

21h•Onsite

About The Position

Manage office operations of the Physics Department. The Office Manager will be responsible for supporting the Chair and over 30 full- and part-time faculty in a variety of administrative and operational tasks. These include but are not limited to budgeting, travel, hiring, and other duties as assigned.

Requirements

High school diploma and 4+ years of relevant experience.
An equivalent combination of education and experience pursuant to Fla. Stat. 112.219.
This position requires a background check.
In conjunction with the University's policy, this position may also require a credit check.
The holder of this position is designated as a “Responsible Employee” pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University’s Title IX Administrator or any divisional Title IX Coordinator

Responsibilities

Supporting the department chair, faculty, and student workers
Create welcoming office environment.
Routine office manager duties- routing incoming emails, telephone calls, students, and visitors; ordering and maintaining the inventory of office supplies, processing key requests and room reservations
Maintaining personnel files for faculty
Processing personnel paperwork for Student, A&P, full-time and visiting faculty, including processing for hiring, faculty contracts, and evaluations
Assisting with the compilation of data for and preparation of reports as required for the Department, College and Division; complying with College/Division deadlines
Assist with faculty and student travel; including preparation of Spend Authorizations and Expense Reports, reservations for lodging and transportation, registrations for conferences, and acquisition of the required approvals, for both domestic and international travel; p-card coding and direct pays.
Responsible for departmental budget- including auxiliary budgets.
Assist in marketing and social media campaigns- including development of brochures, flyers and social media postings.
Assist in updating and maintaining the Physics website as needed
Assists Program Director of the MS-MSE Program.
During declared campus emergencies, this position may be required to perform specific job-related duties at a designated off campus location or place of residence.