Office Manager

Sciforium•San Francisco, CA

19d•$80,000 - $100,000•Onsite

About The Position

Sciforium is an AI infrastructure company developing multimodal AI models and a proprietary, high-efficiency serving platform. The Office Manager will own the physical and day-to-day operating environment of the company, keeping office operations smooth and efficient while supporting employees, visitors, and workplace culture. The role includes managing the office, vendors, equipment, new-hire setup, events, executive meeting logistics, and office expansion. The Office Manager will also build systems, checklists, an office playbook, and an onboarding checklist to support the company as it scales. This role is on site in San Francisco five days a week, with occasional early or late hours for deliveries, contractors, and events.

Requirements

3+ years in office, workplace, or operations roles; ideally in a fast-growing startup.
Experience managing vendors and a budget, with a bias for getting a better deal.
Comfort with basic IT setup, including laptops, accounts, AV, and conference-room systems.
Strong organization and the ability to build checklists and systems rather than rely on memory.
Hands-on and practical approach, including willingness to assemble furniture, reset a router, or carry boxes as needed.
Warmth and judgment, including discretion when handling sensitive situations.
Ownership mindset and ability to notice and fix problems proactively.
Bachelor's degree required.
Strong written and verbal communication skills and the ability to interact professionally across all levels of the organization.
Available to work on site in San Francisco five days a week, with occasional early or late hours for deliveries, contractors, and events.

Nice To Haves

Experience running an office move or build-out.
Experience planning team events.

Responsibilities

Maintain the office, including plants, meeting-room resets, kitchen cleanliness, maintenance requests, cleaning service, keys, badge access, and basic safety supplies.
Manage office, kitchen, and other supplies; track inventory, set reorder points, and conduct monthly counts.
Plan seating as headcount grows and hire and manage contractors for furniture assembly and installation, including quotes, insurance, scheduling, and sign-off.
Manage relationships and day-to-day requests for vendors, including ordering, deliveries, invoices, renewals, sourcing, and negotiations.
Handle meeting-room and executive-office AV requests, perform first-line troubleshooting, keep spare equipment available, and escalate issues to IT or AV vendors.
Coordinate badges, desks, and first-day logistics for new hires.
Track hardware and office assets and handle returns and replacements for departing employees.
Coordinate logistics for all-hands meetings, team celebrations, offsites, and visitor or customer days.
Keep the CEO's office and meeting spaces ready for customers, investors, and partners.
Support the search for and move into new office space, including tours, broker coordination, move planning, landlords, and contractors.
Track office and culture spending against a monthly budget and flag variances early.
Write and maintain an office playbook and onboarding checklist so employees can self-serve.