Office Manager

BL Harbert International LLC - Beirut•Fort Smith, AR

20h

About The Position

Job Duties & Responsibilities: Compose and/or edit letters, memos, reports, procedures, etc. as required. Prepare and process day-to-day administrative items (i.e. Expense Reports, Timesheets, Personnel Action Reports, etc.) per Supervisor’s authorization. Maintain Supervisor’s calendar; schedule/confirm meeting dates, arrange travel, hotel, car reservations, etc. Review, code and process invoices for payment through Invoice Router. Work and follow-up with subcontractors/vendors to ensure paperwork submitted is completed timely and in good order. These include but are not limited to: contracts, insurance certificates, lien releases, change orders, and application for payments. Open and prioritize in-coming mail; distribute and/or process those items not requiring supervisor’s approval. Organize, file, copy, scan and maintain project documents, personnel files, records and correspondence in paper and/or electronic files. Greet and direct visitors to the project. Order, maintain and issue office supplies. Prepare closeout document binders. Perform additional responsibilities as directed by Supervisor(s). Job Requirements: Requires good written and verbal communication skills. Must be able to work with all levels of construction workers as well as on-site subcontractors and management personnel. Efficient computer skills; experience with Excel is a must. Experience with certified payroll a plus.

Requirements

Requires good written and verbal communication skills.
Must be able to work with all levels of construction workers as well as on-site subcontractors and management personnel.
Efficient computer skills; experience with Excel is a must.

Nice To Haves

Experience with certified payroll a plus.

Responsibilities

Compose and/or edit letters, memos, reports, procedures, etc. as required.
Prepare and process day-to-day administrative items (i.e. Expense Reports, Timesheets, Personnel Action Reports, etc.) per Supervisor’s authorization.
Maintain Supervisor’s calendar; schedule/confirm meeting dates, arrange travel, hotel, car reservations, etc.
Review, code and process invoices for payment through Invoice Router.
Work and follow-up with subcontractors/vendors to ensure paperwork submitted is completed timely and in good order. These include but are not limited to: contracts, insurance certificates, lien releases, change orders, and application for payments.
Open and prioritize in-coming mail; distribute and/or process those items not requiring supervisor’s approval.
Organize, file, copy, scan and maintain project documents, personnel files, records and correspondence in paper and/or electronic files.
Greet and direct visitors to the project.
Order, maintain and issue office supplies.
Prepare closeout document binders.
Perform additional responsibilities as directed by Supervisor(s).