Office Manager

APi Group • Sunrise, FL

14d • Onsite

About The Position

The Office Admin initiates, conducts, and coordinates clerical and administrative functions needed for effective office operations. The role reports to the District Leader and assists branch personnel, including key leaders, with a variety of administrative responsibilities. The position is based at the Sunrise, Florida branch.

Requirements

• Exceptional oral, telephone, and written communication skills.
• Strong organizational and time-management skills.
• Ability to work efficiently despite numerous interruptions.
• Excellent customer service skills and ability to use the phone and computer consistently throughout the day.
• Proficient computer skills and working knowledge of business software applications, including Microsoft Office and Adobe.
• Ability to multitask in a fast-paced environment.
• Exceptional accuracy and attention to detail.
• Flexibility, motivation, and ability to work in a team environment.
• Willingness and ability to take on additional responsibilities and advance within the position.
• Willingness to pass a post-offer drug screen and background check.
• High school diploma or GED required; alternatively, one year of related construction administration experience and/or training is preferred.
• Previous experience in an office or administrative setting.
• Moderate to advanced computer skills, including use of a computer-operated phone system.
• Familiarity with Microsoft Office products.

Nice To Haves

• Notary Public certification is a plus but not required.
• One year of related construction administration experience and/or training is preferred.

Responsibilities

• Answer office phones, provide information to callers, or transfer calls to appropriate individuals.
• Perform other administrative duties and special projects as assigned.
• Maintain a courteous, friendly, and helpful manner with customers and associates.
• Conduct billing, receivable, and payable functions as assigned.
• Identify project changes that affect cost, schedule, or labor requirements.
• Assist with project dispatching and scheduling.
• Provide general administrative support for leaders and staff.
• Create, type, and distribute internal and external correspondence.
• Maintain various types of records.
• Assist with special reporting and licensing requirements.
• Complete responsibilities using business software approved by IFP.
• Suggest solutions to improve the efficiency of general procedures.
• Develop positive, ongoing relationships with customers and team members.

Benefits

• Annual bonus eligibility based on company performance.
• Profit sharing based on company performance.
• Comprehensive insurance coverage, including medical, dental, and vision.
• Wellness program.
• 401(k) with employer match.
• Discounted company stock through an Employee Stock Purchase Plan.
• Generous paid time off.
• Company-sponsored leadership development courses and training.
• Growth opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED