Office Manager

A.J. Rose•Avon, OH

17d

About The Position

A.J. Rose Manufacturing is seeking a highly organized, customer-focused Office Manager to oversee daily administrative operations in a fast-paced manufacturing environment. The position is the first point of contact for visitors, customers, vendors, and employees, and helps ensure the office runs efficiently, professionally, and smoothly. The ideal candidate is detail-oriented, welcoming, proactive, and able to manage multiple priorities. The Office Manager maintains office operations and supplies, keeps shared spaces presentable, supports office equipment and workplace hospitality, and provides front-desk and customer service. The role also handles office purchasing and vendor relationships, maintains purchasing records, monitors spending, coordinates vendor services, and provides administrative support to management and the wider organization.

Requirements

High school diploma or equivalent required.
At least 2 years of office administration, office management, receptionist, or related experience.

Nice To Haves

Experience supporting a professional front desk environment.

Responsibilities

Manage day-to-day office operations to maintain an efficient and professional work environment.
Maintain office inventory and ensure supplies are stocked and available.
Keep common areas, conference rooms, and office spaces organized and presentable.
Ensure printers, copiers, and other office equipment have adequate supplies and are functioning properly.
Maintain coffee stations, breakroom supplies, and workplace hospitality items.
Serve as the primary point of contact for visitors, customers, vendors, and employees.
Answer and direct incoming phone calls professionally.
Greet visitors and ensure a positive first impression of the company.
Receive and distribute deliveries, packages, and correspondence.
Promote a welcoming, customer-focused office environment.
Order office supplies and maintain appropriate inventory levels.
Maintain purchasing records and supporting documentation.
Monitor office spending and identify cost-saving opportunities.
Serve as the primary contact for office vendors and service providers.
Manage the relationship with the vending machine provider, including product requests and service concerns.
Coordinate service agreements and support vendor visits.
Resolve routine vendor-related issues promptly and professionally.
Distribute incoming mail and prepare outgoing shipments.
Support management with administrative projects and special assignments.
Assist with scheduling meetings and coordinating company events.
Maintain organized office records and documentation.