Office Manager - Bristol Bay

Trident Seafoods Corporation•Seattle, WA

5d•$95,000 - $111,000•Onsite

About The Position

The Office Manager oversees financial and administrative work essential to Trident Seafoods’ Alaska operations. The role leads day-to-day office operations and a team while ensuring accurate and timely financial and manufacturing reporting, effective communication with internal and external stakeholders, and compliance with administrative and business requirements. The position requires strong organizational and analytical skills, accounting or finance knowledge, and the ability to collaborate effectively. The role owns the reconciliation and on-time delivery of financial and manufacturing month-end materials to controllers, including fisherman and tender accounting, fish purchases, sales, taxes, petty cash, fees, check registers, expense ledger clearing, and manufacturing reports. It also oversees transactional accounting and reconciliation for fishermen and tender vessels; fish-purchase reporting; accounts receivable; production and shipment reporting into SAP S/4 HANA; fuel and store inventories; and petty cash controls. The position is based onsite at the Bristol Bay, Alaska shoreplant for a 3–4 month stretch. The work includes regular standing, walking, hand use, reaching, and lifting or moving 10–15 pounds. Trident states that the role is not eligible for immigration sponsorship, including F-1 STEM-OPT authorization. The pay range is USD $95,000–$111,000 per year.

Requirements

At least 3 years of account management experience.
At least 3 years of experience working with ERP systems.
Strong leadership skills, including the ability to inspire and motivate a team.
Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint.
Demonstrated success in process optimization and performance improvement.
Experience developing and managing budgets.
Proficiency in accounting principles and practices.
Excellent analytical and problem-solving abilities.
Effective communication and interpersonal skills.
Ability to work onsite at the Bristol Bay, Alaska shoreplant for 3–4 months straight.
Ability to regularly stand, walk, use hands to handle or feel, reach with hands and arms, and lift or move 10–15 pounds; occasional sitting, climbing or balancing, stooping, kneeling, crouching, crawling, and talking or hearing is also required.
Must maintain valid immigration status and work authorization throughout employment; the position is not eligible for immigration sponsorship, including F-1 STEM-OPT authorization.

Nice To Haves

At least 5 years of account management experience.
At least 5 years of experience working with ERP systems.
Experience with SAP Fiori, CatchManager2, Innova, or MSG SoftProviding software.
In-depth knowledge of the seafood processing industry, particularly in Alaska or similarly challenging environments.

Responsibilities

Lead and manage a team, foster a positive work culture, maximize efficiency, and oversee daily office operations to meet departmental goals.
Own reconciliation and timely delivery of the financial and manufacturing month-end packet to controllers, including fisherman and tender accounting, fish purchases, sales, taxes, petty cash, fees, check registers, expense ledger clearing, and manufacturing reporting.
Oversee onsite financial transactions, accounting, and reconciliations for fisherman and tender vessels, including loan maintenance, settlements, fish purchases, taxes, and fees.
Ensure timely and accurate fish-purchase reporting and accounting through defined government processes and schedules.
Administer and monitor accounts receivable, including invoicing, recording payments, following up on overdue accounts, and reconciling discrepancies.
Lead the team responsible for accurate, timely manufacturing data reporting and product shipment reporting from the local shop-floor system into SAP S/4 HANA.
Conduct month-end physical fuel and store inventories and reconcile them with plant use and valuations.
Reconcile store and fuel inventory accounts and verify the accuracy of cumulative point-of-sale totals.
Conduct physical petty cash counts and reconcile them to account balances; prepare and send count sheets, logs, and receipts to the plant controller.
Identify and review petty cash discrepancies with accounting management for resolution.
Ensure compliance with industry standards and regulations governing buying, selling, financial transactions, price adjustments, tax information, and risk management.
Perform other duties as assigned to meet business requirements.

Benefits

Medical, dental, and vision insurance plans.
Optional HRA/HSA.
Telemedicine.
Employee assistance and wellness programs.
Long-term disability insurance.
Basic life and AD&D insurance.
401(k) with company match.
Paid time off; the initial full-time benefit is 20 days per year, adjusted based on relevant experience.
10 paid holidays each year.
Paid parental leave.
Commuter and transit programs.
Full-time employees may be eligible for discretionary or performance-based incentives.