Office Manager - District 3

Cook County State's Attorney Office • Rolling Meadows, IL

1d • Onsite

About The Position

To supervise and lead the administrative support staff and address the worksite needs of the ASAs and Investigators assigned to the Rolling Meadows Courthouse. To collaborate with other Office Managers on processes and procedures that will ensure that work is being completed in the most productive and efficient manner. Provide positive leadership, training, and direction to all administrative supervisors and support staff.

Requirements

• Demonstrated strong leadership and collaborative skills in addition to the ability to motivate others.
• Detail oriented, have excellent interpersonal skills, excellent verbal and written communication skills, excellent organizational skills, and the ability to multi-task.
• Must be able to lift/push 50lbs
• Ability to work independently and be able to perform duties in high pressure situations.
• Proficiency in Microsoft Office application.
• Proficiency in CRIMES, SharePoint, and CLERKS.

Nice To Haves

• Management of two or more staff members.
• Knowledge of Microsoft Office 365 Suite, such as SharePoint, TEAMS, Outlook, Planner, and List, CRIMES, NICE Evidence Management Systems and Clerks preferred.
• Knowledge of the various units within the office.

Responsibilities

• Maintain and require strict confidentiality of all office information received or learned, Office policies, and employee matters, among others
• Exercise integrity and decorum in all situations
• Electronically maintain time and attendance records and ensure that all employees are in compliance.
• Conduct regular meetings with administrative supervisors, if any, and with administrative staff
• Attend all Office Manager meetings, as scheduled, and host/lead meetings at rotating work sites
• Participate in weekly Office Managers conference calls with Bureau Chief
• Participate in collaborative meetings with other county stakeholders
• Conduct interviews for prospective employees and prepare interview evaluations of candidates
• Prepare and administer annual performance evaluations for administrative employees at your location
• Prepare and administer disciplinary action, as needed, in compliance with Office policies and the appropriate Collective Bargaining Agreement
• Prepare statistical and year end reports.
• Maintain and properly distribute petty cash funds, in accordance with Office policy
• Maintain safety evacuation, and Continuity of Operations Plans, for the respective CCSAO work location
• Maintain proper documentation/logs of all cases and policies at your location, and supervise the destruction/disposal of documents/files in accordance with office guidelines and the Local Records Commission
• Maintain Inventory and security of the evidence vault.
• Facilitate and execute all legal and professional requests and needs from CCSAO employees at the facility work site that are in compliance with Office policies
• Troubleshoot, problem solve and facilitate all administrative concerns for the CCSAO work site in collaboration with other County stakeholders and external agencies
• Work with the Director of Operations/Purchasing, and/or Director of MIS, to order, store, and control all office supplies and equipment, and arrange service calls for office equipment, as required
• Support a clean and healthy work environment in accordance with the mission and values of the State’s Attorney’s Office and State’s Attorney’s Office’s EEO policy
• Perform additional duties and responsibilities as needed or required

Benefits

• The CCSAO does not discriminate on the basis of race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, sexual orientation, gender identity, gender expression, and any other characteristic protected by federal, state, or local law.
• Upon request, the CCSAO will provide reasonable accommodation for qualified individuals due to a disability or pregnancy.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed