Office Manager

Compass Group•Louisville, KY

19d•$50,000 - $60,000

About The Position

The Office Manager coordinates business-unit accounting activities, cash control, payroll and Living Wage Ordinance compliance, accounts payable and receivable, profit and loss reconciliations, and human resources administration and benefits. The role also coordinates routine office duties such as data entry, associate files, record retention, and supporting documentation; associate events; monthly and annual business reports; and the POS system, camera system, and digital signage. The Office Manager analyzes and organizes office operations and procedures, supports office productivity through appropriate software, develops resources and procedures for efficient workflows and records management, and coordinates clerical activities. The position also plans office layout, develops the office budget, pursues cost-reduction programs, reviews records for completeness and accuracy, and prepares reports for management.

Requirements

At least 3 years of administrative and clerical experience in an office, hotel, corporate, or related work environment.
Thorough knowledge of contract administration and office procedures.
Working knowledge of processes and systems, including financial reporting.
Proficient computer skills and knowledge of Microsoft Office products, including Word, Excel, PowerPoint, and Outlook, and the internet.
Ability to perform the essential functions satisfactorily, with or without reasonable accommodation.

Responsibilities

Coordinate business-unit accounting activities, cash control, payroll and Living Wage Ordinance compliance, accounts payable, accounts receivable, profit and loss reconciliations, and human resources administration and benefits.
Coordinate routine office duties, including data entry, associate files, record retention, and supporting documentation.
Coordinate associate events and monthly and annual business reports.
Handle the POS system, camera system, and digital signage.
Analyze and organize office operations and procedures, including bookkeeping, payroll preparation, personnel, information management, filing systems, supply requisitions, and clerical services.
Maximize office productivity through proficient use of appropriate software applications.
Research and develop resources that create timely and efficient workflows.
Establish uniform correspondence procedures and style practices.
Formulate procedures for systematic retention, protection, retrieval, transfer, and disposal of records.
Plan office layout, develop the office budget, and initiate cost-reduction programs.
Review clerical and personnel records for completeness, accuracy, and timeliness.
Prepare activity reports for management.
Coordinate activities of clerical departments or workers within the department.
Perform other duties as assigned.