Office Manager

Systimmune • Redmond, WA

9d • $60,000 - $80,000 • Onsite

About The Position

SystImmune is a leading and well-funded clinical-stage biopharmaceutical company located in Redmond, WA and Princeton, NJ. It specializes in developing innovative cancer treatments using its established drug development platforms, focusing on bi-specific, multi-specific antibodies, and antibody-drug conjugates (ADCs). SystImmune has multiple assets in various stages of clinical trials for solid tumor and hematologic indications. Alongside ongoing clinical trials. SystImmune has a robust preclinical pipeline of potential cancer therapeutics in the discover and IND-enabling stages, representing cutting-edge biologics development. We offer an opportunity for you to learn and grow while making significant contributions to the company's success.

SystImmune is seeking an experienced Office Manager to support operations at our Redmond Main building, with this position expected to transition to our new Bothell location in Fall 2026. This individual will manage front desk operations, support day-to-day office administration, and partner closely with the procurement and facilities teams to coordinate deliveries and maintain efficient office operations.

This role requires strong organizational skills, professionalism, and the ability to operate in a fast-paced biotech environment supporting scientific and operational teams.

Requirements

• Bachelor’s degree required
• 3+ years of office management, front desk, or administrative experience, preferably in biotech, healthcare, or a fast-paced corporate environment
• Experience managing deliveries, shipping, or procurement coordination strongly preferred
• Strong organizational skills and attention to detail
• Professional communication skills and customer service mindset
• Ability to manage multiple priorities and adapt to changing needs
• Proficiency with Microsoft Office (Outlook, Excel, Word, Teams)
• Experience with office systems such as badge management or visitor tracking is a plus

Nice To Haves

• Bilingual in Chinese (Mandarin)
• Experience supporting laboratory or scientific office environments
• Experience working with procurement or facilities teams
• Experience supporting growing or scaling organizations

Responsibilities

• Serve as the first point of contact for visitors, candidates, vendors, and employees
• Manage front desk coverage, phone lines, and general office inquiries
• Maintain a professional reception environment and conference room readiness
• Coordinate visitor access, badging, and meeting logistics
• Receive and log incoming packages, including scientific shipments and office supplies
• Coordinate with procurement and lab teams to ensure timely delivery of materials
• Notify internal stakeholders of deliveries and arrange distribution
• Support outgoing shipments and courier coordination as needed
• Order office supplies and maintain inventory of common use items
• Coordinate office vendors including catering, maintenance, and office services
• Support onboarding logistics including workspace preparation and supplies
• Assist with company events, meetings, and onsite activities
• Report facility issues and coordinate repairs with building management
• Partner with internal teams to maintain a safe and organized office environment
• Support emergency preparedness processes and office procedures

Benefits

• SystImmune offers a comprehensive benefits package including: 100% paid employee premiums for medical/dental/vision, also STD, LTD, a 401(k) plan with a 50% company match of up to 3% and a vesting schedule of only 5 years, 15 PTO days per year, sick leave, plus 11 paid holidays and MORE.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 11-50 employees