Office Manager
About The Position
PIC is seeking a highly organized, proactive, and professional Office Manager to oversee daily office operations while supporting company leadership. This role serves as a central point of coordination for office administration, employee support, facilities management, and executive assistance. The ideal candidate is detail-oriented, adaptable, and capable of managing multiple priorities in a fast-paced environment. Success in this role requires excellent organizational skills, strong communication abilities, sound judgment, and a willingness to take initiative. This individual will play a key role in ensuring the office operates efficiently while providing exceptional support to leadership and employees across the organization.
Requirements
- Proven experience as an Office Manager, Executive Assistant, Administrative Manager, or similar role.
- Strong organizational and time-management skills with the ability to prioritize multiple tasks and deadlines.
- Excellent verbal and written communication skills.
- Advanced proficiency in Microsoft Office Suite (Word, Outlook, Excel, and PowerPoint).
- Experience creating professional reports, presentations, charts, and data visuals.
- Exceptional attention to detail, accuracy, and follow-through.
- Strong grammar, proofreading, and business writing skills.
- Ability to work independently, exercise sound judgment, and solve problems proactively.
- Positive, energetic attitude with a service-oriented mindset.
- Team-oriented with a willingness to support employees at all levels of the organization.
- High school diploma or equivalent required
Nice To Haves
- Experience with office operations, vendor coordination, or facilities management is preferred.
- Knowledge of HR, onboarding, payroll support, or recruiting processes is a plus.
- Familiarity with construction, industrial, or trades-based environments is preferred.
- Knowledge of marketing, social media, or graphic design is a plus.
- college degree preferred.
Responsibilities
- Oversee day-to-day office operations to maintain an organized, efficient, and professional work environment.
- Manage office supply inventory and coordinate purchasing of office equipment and materials.
- Coordinate office maintenance, repairs, and facility-related needs with vendors and service providers.
- Monitor and maintain office equipment, including printers, copiers, and other office technology.
- Serve as the primary point of contact for office-related questions and requests.
- Assist with invoice processing, expense tracking, and administrative recordkeeping.
- Maintain company records, manuals, handbooks, and administrative documentation.
- Provide direct administrative support to the President and Vice President.
- Manage calendars, schedule meetings, and coordinate travel arrangements.
- Prepare meeting rooms, presentations, reports, and supporting materials.
- Screen and direct incoming calls, emails, and correspondence.
- Assist leadership with special projects and company initiatives.
- Handle confidential and sensitive information with professionalism and discretion.
- Support onboarding activities, including workspace preparation and office orientation for new employees.
- Coordinate company meetings, employee events, and team activities.
- Assist office and field personnel with administrative needs and support.
- Help maintain a positive and productive workplace culture.
- Provide basic IT troubleshooting and coordinate with outside vendors when needed.
- Identify opportunities to improve office processes, organization, and efficiency.
- Support implementation and maintenance of administrative systems and procedures.
Benefits
- 401(k) with 3% company match
- Employee-paid Regence medical, dental, vision, and EAP
- Paid Time Off (PTO)
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
