Office Manager

California Closets•Inglewood, CA

14d•$85,000 - $95,000•Onsite

About The Position

The Office Manager coordinates office administration, accounts payable and receivable, and payroll functions for a California Closets company-owned location. Working closely with operations teams, this role provides complete, accurate, and timely services and adapts to a fast-paced, changing environment while identifying opportunities to improve existing processes. The position is located at 709 Hindry Ave, Los Angeles, CA 90301. The stated schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m., with flexibility needed. The posting also says the schedule should be flexible enough to work evenings and weekends. Pay is $85,000–$95,000 based on experience; the listing separately states a minimum annual pay of $85,000.

Requirements

High school diploma or GED required.
1–2 years of administrative experience in construction and/or the home renovation or improvement industry.
Experience with or knowledge of payroll legislation and automated accounting systems.
Accurate 10-key skills, data-entry experience, and familiarity with general ledger coding.
Flexible work schedule, including the ability to work evenings and weekends.

Nice To Haves

Associate degree related to business administration or accounting from an accredited college or university preferred.

Responsibilities

Generate credit card expense reports, match bills to statements, and submit reports for approval.
Process deposits and balances in QuickBooks or Epicor within 24–48 hours of receipt.
Review invoices for appropriate documentation, including three-way matching, obtain approval before payment, and code and enter accounts payable invoices.
Reconcile installation revenue at weekly and month-end.
Process biweekly payroll reports associated with commission statements and track showroom expenses.
Respond to team member questions and requests, and monitor and respond to vendor and customer inquiries.
Coordinate with customers, the sales team, vendors, and internal departments to support efficiency and client satisfaction.
Compile, match, scan, and post vendor bills, and reconcile vendor statements.
Administer time and attendance for hourly warehouse and installation teams, and track team member vacation and sick time.
Assist with recruiting by scheduling interviews with functional leaders.
Support team member onboarding and offboarding and related documentation, including background checks, MVRs, and payroll processing.
Maintain team member records, personal information, and emergency contact details.
Request and distribute workers’ compensation reports to Safety and HR teams.
Complete accounts receivable and payable functions for customers and trade vendors.