Office Manager

Artificial Intelligence Underwriting Company • San Francisco, CA

42d • Onsite

About The Position

AIUC is hiring an Office Manager to run its San Francisco office and build the systems that keep the workplace operating smoothly as the company grows. The role owns day-to-day office operations, facilities, vendors, onboarding and offboarding, workplace technology, internal systems, and physical-security tasks supporting the company’s compliance program. The Office Manager is the first point of contact for office-related needs and is expected to turn ad-hoc work into documented, repeatable routines.

The position combines strategic operational improvements with hands-on work, including keeping the office stocked and welcoming, coordinating lunch, managing workspace and conference-room technology, troubleshooting office internet and devices, and coordinating employee setup and access. It also includes partnering with payroll, HRIS, and benefits vendors to support timely pay; administering Slack and Google Workspace settings; and maintaining operational documentation such as SOPs, an operations calendar, vendor directory, asset inventory, and onboarding checklists.

AIUC describes itself as building standards and insurance for frontier AI. Its AIUC-1 standard for agent security serves frontier AI builders. The company says it has raised $55 million from Ribbit, First Harmonic, and Nat Friedman, and that its team includes people from METR, Anthropic, McKinsey, and OpenAI. The role is expected to work in person five days a week in San Francisco.

Requirements

• 4–7 years of experience in office management, workplace operations, or facilities at a fast-growing startup.
• Exceptional organization and attention to detail.
• Ability to balance strategic improvements with hands-on, tactical work.
• Ability to document, automate, and turn recurring work into repeatable routines.
• Comfort with hands-on IT and hardware, including setting up desks and monitors, troubleshooting audiovisual equipment and Wi-Fi, and managing accounts and access.
• High ownership and reliability, including follow-through and discretion with sensitive employee and company information.
• Experience administering security or compliance tasks, for example using Google Workspace, Slack, Vanta, or Gusto.
• Comfort using AI tools such as ChatGPT or Claude to improve speed and efficiency.
• Willingness and enthusiasm to work in person five days a week.

Nice To Haves

• Experience managing one or more office moves.
• Experience heavily coordinating with or managing additional operations staff, such as an IT operations team member or personal assistant.

Responsibilities

• Run the San Francisco office, including daily restocking of snacks, drinks, fresh food, and supplies; the daily lunch program; first aid and AED upkeep; cleanliness; and general facilities.
• Serve as the liaison with building management, janitorial services, and contractors for HVAC, repairs, access, parking, and certificates of insurance; compare purchasing options and drive stalled projects to completion.
• Manage the physical workspace, including furniture and hardware procurement and installation, seating plans, desk setups, conference-room audiovisual equipment, office internet, and shared devices.
• Coordinate onboarding and offboarding end to end, including pre-boarding communications, first-day setup, laptops, orientation, and provisioning or removing access to building and company systems.
• Coordinate with payroll, HRIS, and benefits vendors to help ensure employees are paid on time.
• Administer internal systems and compliance tasks, including Slack and Google Workspace settings, email aliases, the employee directory, SOC 2 evidence, and physical-space controls in Vanta.
• Create and maintain SOPs, an operations calendar, a vendor directory, an asset inventory, and onboarding checklists; identify and address operational gaps proactively.

Benefits

• Competitive annual salary.
• Equity, described as a significant part of total compensation.
• Health, dental, and vision insurance for the employee and dependents.
• Visa sponsorship and relocation stipend to bring the employee to San Francisco, if needed.
• Daily lunch, dinner, and snacks.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed