Office Manager

Deploy•San Francisco, CA

14d•Onsite

About The Position

Deploy is seeking an ambitious, enthusiastic, energetic, and organized Office Manager to manage all aspects of office operations and help build company culture. The role supports a rapidly growing company in a dynamic, fast-paced environment where each day brings new challenges. The Office Manager will keep the San Francisco headquarters running smoothly, maintain an excellent employee work environment, coordinate events, assist with HR needs, support the CEO, and manage facilities, vendors, space planning, access, and security. The position offers the opportunity to contribute directly to the development of a fast-growing AI startup. Deploy is an intelligence infrastructure platform that provides developers and enterprises access to open-source and proprietary AI models. The company has more than 250 employees across offices in San Francisco, Seattle, New York, and Delhi. The current expected base salary for this position is $50,000–$65,000; actual compensation may vary based on qualifications, skills, competencies, experience, and location. Stock options may be offered in addition to base pay.

Requirements

Bachelor of Arts or Bachelor of Science degree.
0–2 years of work experience in a professional setting.
Desire to work in a fast-paced global environment.
Approach tasks of all sizes with energy and enthusiasm.
Remain calm under pressure and find solutions when plans change.
Eagerness to learn and broaden expertise.
Strong organizational skills.
A do-whatever-it-takes attitude.
Excellent written and verbal communication skills.

Responsibilities

Keep the headquarters running smoothly and maintain a clean, organized, stocked office.
Support employee happiness and the work environment, including twice-daily meal catering, weekly snack orders, office supplies, maintenance, and other office needs.
Work with the People Operations team to plan and coordinate team outings, company parties, and in-office events.
Assist with HR needs, including benefits administration, immigration, and compliance.
Support the CEO with calendaring, email, and travel.
Serve as facility manager for the San Francisco office, which has more than 50 employees and is growing.
Manage vendors and contractors, including planning, purchasing, and upkeep of workstations, furniture, and employee supplies.
Act as the primary liaison between the company and office building management on matters such as repairs and building-code compliance.
Manage space planning, including seating rearrangements, and assist with expansion-office build-out.
Facilitate physical and equipment access to the office and promote security awareness.
Maintain awareness of industry best practices for data maintenance and handling relevant to the role.
Follow policies, guidelines, and procedures for protecting information assets.
Report actual or suspected security or policy violations or breaches to an appropriate authority.