Office Manager /PM
About The Position
KRB Development, LLC and its sister company, BES Electric, are seeking an Office Manager to keep both companies organized and operating smoothly. The position is based in Peoria, Arizona, and is full-time, Monday through Friday, from 7:00 AM to 3:00 PM. Consistent attendance, punctuality, and working the stated hours are required. The successful candidate is highly organized, proactive, professional, positive, able to work with little supervision, and comfortable learning new software and improving workflows. The Office Manager supports both companies with administrative, bookkeeping, payroll, project coordination, and office operations. Responsibilities include managing phone leads and CRM records, maintaining accounts payable and receivable, bookkeeping and reconciliations in QuickBooks Online, payroll processing, subcontractor documentation, tax and insurance administration, contract and estimate review, job tracking, and maintaining complete digital and physical records. The role also participates in weekly team meetings and follows up on action items. KRB Development is a licensed general contractor serving commercial and residential clients across Arizona since 2005. BES Electric is a commercial electrical contractor whose owners have been in the electrical business since 1988. The companies describe themselves as a close-knit, fast-moving team.
Requirements
- Consistent attendance, punctuality, and follow-through on tasks are required.
- Must work Monday through Friday, 7:00 AM to 3:00 PM.
- Proven office management or administrative experience; construction experience is a strong plus.
- Experience with QuickBooks Online.
- Comfort with Microsoft Office, especially Excel.
- Highly organized and detail-oriented, with the ability to manage several priorities under pressure.
- Self-starter who follows procedures and learns new software quickly.
- Ability to work with little supervision.
- Non-smoker; this includes vaping and other nicotine products.
Nice To Haves
- Experience with Go High Level (GHL), especially building or running workflows and automations.
- Experience with project management software such as JobTread, CompanyCam, or other construction software.
Responsibilities
- Answer phones for both companies and record every lead in the CRM and JobTread.
- Manage accounts payable and accounts receivable, keep them current and on schedule, and provide reports to the owners.
- Perform bookkeeping in QuickBooks Online, including monthly reconciliations and reports for the CPA.
- Process weekly payroll, including time cards and payroll reports.
- Track subcontractor W-9 forms, certificates of insurance, and lien releases.
- Handle sales tax filings, insurance renewals, and insurance audits.
- Review contracts and subcontractor estimates for accuracy.
- Maintain the company calendar, job files, and physical and digital office organization.
- Process and track jobs from start to finish.
- Prepare closeout packets and maintain complete job documentation in JobTread.
- Participate in weekly team meetings and follow up on action items.
- Learn and make full use of the company's software programs, and develop workflows, reports, and processes as the companies grow.
- Put processes and procedures in place.
Benefits
- Medical and dental benefits.
- Paid holidays.
- Paid vacation.
- Stable, established company where the employee's work makes a real difference.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
