Office Manager

Mersino Dewatering Inc•Wharton, NJ

About The Position

Founded in 1988, Mersino is a single source for pumping services, contract dewatering, one-pass trenching, power generation and drilling. Our people are the most valuable asset, and we strive to maintain a culture that inspires dedication to customer service. Whether a planned project or an emergency response, Mersino meets challenges with expertise, equipment, and service. We move water Job Summary: Manage, evaluate, and execute the daily administrative functions of the branch with specific attention to driving the branch's effort to invoice our clients for all activity, ensuring our ability to collect money successfully including specific collection efforts (A/R duties), appropriately pay our bills (A/P duties), manage the branch's personnel issues (H/R duties), and coordinate with the administrative personnel at the corporate level to create a seamless transition of information in a timely fashion.

Requirements

Associate's degree in accounting, Business Administration, or related field preferred
Planning and organizational skills in handling multiple projects
Proficient in MS Office and other required PC software applications
A professional demeanor
Excellent written and verbal communication skills
Planning and organizational skills in handling multiple projects
The ability to work under pressure to meet deadlines
Ability to work flexible schedule to meet job requirements

Responsibilities

Daily management of all internal paperwork required for the operation of the branch
Ensure employee compliance with timely paperwork flow, facilitate EE compensation, proper inventory and asset management, invoicing, etc.
Data entry as required, scanning and placing all relevant paperwork into the digital job folders, etc.
Obtain credit applications on all new customers and submit to corporate for approval for credit extensions
Ensure that all active projects have properly executed agreements
Invoice our clients in accordance with executed agreements and for work performed, as well as for damages and missing equipment, etc., following the prescribed formats and free of error
Manage the lien/bond process, including timely execution of written notices as required by the job type
Enter vendor bills into the financial software package after verifying that the bill matches the purchase order and packing slip as provided by LOGISTICS, in accordance with written procedure
Collect all credit card receipts, matching them to the statements, and entering into the financial software package
Obtain all of the required personnel paperwork needed for employment, disciplinary actions, attendance, and termination, and ensuring that this paperwork is supplied to corporate H/R in the appropriate manner
Assist with payroll processing and per diem reimbursement and ensure that all labor is assigned to the appropriate work order number
Proper DOT maintenance by ensuring that all employees have the proper license to operate company vehicles, collect driver logs and daily inspections, annual inspections, six-month record keeping, and ultimately report to the Branch Manager any driver non-compliance
Assist corporate in making insurance claims as needed by initiating all claim paperwork and submitting such paperwork to corporate
Read, write, evaluate different types of documents
Prepare documents, reports, and required filings in approved formats
Manage multiple projects and resolve conflicting deadlines effectively
Represent the “public face” of the company to visitors and guests
Receive and process incoming phone calls to recipients
Perform basic business functions using computers, telephones, copiers, calculators, business software, and accounting software