Office Manager

Ekimetrics • New York, NY

3d • $65,000 - $65,000

About The Position

Ekimetrics is a global leader in Marketing & Commercial effectiveness and AI-powered solutions. Since 2006, we’ve been helping businesses optimize marketing and operations by combining AI with business and tech expertise across 4 domains: Marketing & commercial effectiveness, Customer analytics, Operational excellence, ESG & sustainability.
With a full in-house team and offices in Paris, London, New York, Hong Kong, and Shanghai, we deliver tailor-made solutions that turn data into real positive impact, leveraging our unique combination of technology and services.
We excel at delivering AI impact at scale. Our mission is to harness this power to tackle the world’s most urgent issues. We commit to responsibility and frugality in AI, systematic AI impact at scale, and loyalty to our values and DNA.
As an Office Manager at Ekimetrics, you will play a central role in creating a safe, efficient, and welcoming workplace while supporting the company’s continued growth, with a strong emphasis on sustainability and responsible operations. You will oversee daily office operations, facilities, logistics, vendor management, and budgeting while ensuring high standards of service, compliance, and operational excellence. Acting as the primary point of contact for visitors and internal stakeholders, you will partner closely with Finance, People, and IT teams on onboarding, offboarding, and employee experience initiatives. You will also manage office events, internal rituals, and corporate apartment operations, coordinating logistics and stakeholders to deliver seamless experiences. Your responsibilities will include:
Office Operations, Safety & Workplace Excellence
Implement and uphold office policies, health, and safety procedures in compliance with regulations.
Manage daily office operations, including maintenance, repairs, and renovations.
Oversee space planning, furniture, and equipment allocation.
Ensure a clean, safe, and well-organized office environment.
Logistics, Facilities & Vendor Management
Manage office supplies, swag, and equipment for new hires and internal activities.
Coordinate vendors for cleaning, maintenance, and facility services.
Handle corporate apartment operations, including booking schedules, access, and cleaning coordination.
Negotiate with vendors and track related expenses.
Financial Oversight & Sustainability (ESG)
Track the office budget and prepare expense reports.
Monitor costs, manage financial documentation, and support vendor budgeting.
Contribute to ESG reporting by tracking operational data related to office management and sustainability initiatives.
Stakeholder Experience, Collaboration & Events
Act as the primary liaison for office visitors, ensuring a high standard of hospitality.
Partner with People and IT teams on onboarding and offboarding logistics.
Plan and coordinate logistics for internal events and office rituals (monthly, quarterly, DEIB, seminars, strategy sessions, etc.).
Manage scheduling of recurring internal meetings and collaborate with internal and external stakeholders to align logistics with event objectives.

Requirements

• Bachelor’s degree with 2+ years of experience in office management, workplace operations, facilities, or operations roles.
• Proven experience managing vendors, budgets, and office infrastructure.
• Experience with budget tracking, expense reporting, and vendor negotiations.
• Ability to plan and execute internal events.
• Experience with global, multi-stakeholder management and coordination across teams for employee experience initiatives.
• Highly organized, detail-oriented, and proactive, with the ability to manage multiple priorities simultaneously.

Responsibilities

• Implement and uphold office policies, health, and safety procedures in compliance with regulations.
• Manage daily office operations, including maintenance, repairs, and renovations.
• Oversee space planning, furniture, and equipment allocation.
• Ensure a clean, safe, and well-organized office environment.
• Manage office supplies, swag, and equipment for new hires and internal activities.
• Coordinate vendors for cleaning, maintenance, and facility services.
• Handle corporate apartment operations, including booking schedules, access, and cleaning coordination.
• Negotiate with vendors and track related expenses.
• Track the office budget and prepare expense reports.
• Monitor costs, manage financial documentation, and support vendor budgeting.
• Contribute to ESG reporting by tracking operational data related to office management and sustainability initiatives.
• Act as the primary liaison for office visitors, ensuring a high standard of hospitality.
• Partner with People and IT teams on onboarding and offboarding logistics.
• Plan and coordinate logistics for internal events and office rituals (monthly, quarterly, DEIB, seminars, strategy sessions, etc.).
• Manage scheduling of recurring internal meetings and collaborate with internal and external stakeholders to align logistics with event objectives.

Benefits

• At Ekimetrics, we believe your ideas truly matter. Here, your ideas are yours to build and bring to life. We embrace an entrepreneurial spirit, encouraging you to push boundaries to achieve meaningful impact. But it’s not just about individual success—we thrive on collaboration and enriching one another.
• Together, we’re constantly learning and growing, whether through personalized career paths and training, challenging projects, mentorship, or simply through the diverse perspectives we bring to the table.
• And perhaps more importantly, we believe in enjoying what we do. Ekimetrics is a stimulating and safe environment where you can thrive as your authentic self.
• In 2023, Ekimetrics obtained the “mission-driven company” status, reflecting our strong commitment to CSR.
• Our purpose: Accelerate organizations’ transformation towards sustainability, through the application of data science and artificial intelligence.
• We were also certified Great Place to Work© in France, the United Kingdom, and the United States in 2023, and our Hong Kong office received the Best Companies to Work for in Asia 2023© award.
• Ekimetrics is part of the French Tech 120 ranking. We have been selected by La French Tech to join the prestigious group of the top 120 French scale-ups, recognized for their potential to become international leaders.
• At Ekimetrics, final base salary is determined by a multitude of factors and vary from candidate to candidate. Determining factors for base compensation include, but are not limited to, professional background, years of experience, and skillset. A reasonable estimate of the base salary for our NYC office is $65,000. In addition to this base salary, we have a comprehensive benefits package, generous bonus package, and a dynamic promotions and salary structure.
• The Eki.Academy training catalog, which contains programs that will enhance your skills on our solutions and jobs, learning paths on our digital platform, as well as programs dedicated to our priority challenges, including awareness of environmental issues with the Climate School
• Dynamic environment with a strong culture and great offices
• Close-knit team with bi-monthly team events and more
• Client exposure up to the executive level
• Modern office just off Wall Street with best-in-class amenities
• An emphasis on work-life-balance and 20 days of PTO with 11 annual holidays in a flexible hybrid work environment
• Opportunities for international mobility across our four other offices in Paris, London, Hong Kong, and Shanghai
• As an employer, Ekimetrics offers equal employment opportunities to all, regardless of gender, ethnicity, religion, sexual orientation, social status, disability, or age. Ekimetrics strives to develop an inclusive work environment that reflects diversity within its teams.
• Please note that we do not offer visa sponsorship or transfer for this position.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level