Office Manager

Stantec•Anchorage, AK

1d•Onsite

About The Position

As our Anchorage Office Manager, you will take on a vital supporting role of being the first impression and representation of our company! The ideal candidate will understand and demonstrate excellence in both internal and external client service, along with providing timely, accurate, and professional administrative support in keeping with Stantec’s high standards. This position is in Stantec’s Anchorage office, with defined hours of 8:00 am – 5:00 pm Monday through Friday.

Requirements

Excellent written and spoken communication skills.
Proficiency with MS Office Suite with expertise in Teams, Outlook, Word, Excel and SharePoint.
Organization skills and ability to perform detail-oriented work are required.
Ability to work independently and with others.
Ability to multi-task and work in a fast-paced environment.
Commitment to safety and Stantec safety protocols and standards.
Possess a valid driver's license with a good driving record.
5 years’ experience in a professional office environment with a high school diploma or an equivalent combination of education and related experience.

Nice To Haves

Professional experience in A/E industry preferred.

Responsibilities

Assist with office management and administrative duties such as ordering equipment and office supplies, invoicing, coding, electronic file storage, etc.
Customer service support such as serving as the key point of contact for the Anchorage office, greeting visitors and clients ensuring a professional and welcoming environment, answering direct phone calls (providing information, taking messages, redirecting calls), etc.
Support internal staff with errands for project managers and marketing.
Support onboarding and off-boarding employees.
Act as liaison with the IT department to provide physical on-site IT support.
Management of physical and electronic records.
Basic administrative skills: faxing, copying, scanning, and filing.
Communicate with the landlord and third-party vendors for any building needs and repairs that arise.
Handle incoming and outgoing mail including sorting and distributing documents.
Keep any required employment-related posters posted in public areas and in good condition.
Maintain recognition calendar (birthdays and anniversaries).
Office HR information distribution.
Manage the office budget.
Check every month what line items have been billed by others.
Maintain and manage expenditures for the office.
Develop and implement office policies and procedures.
Office culture and engagement: plan and drive in-house or off-site activities, such as all staff meetings, team-building events, holiday parties etc.
Kitchen/breakroom maintenance: inspect the coffee bar and dishwasher. Order and restock any necessary items. Clean up coffee pots, kitchen at the end of day.
Be available throughout business hours for assistance needed by staff.