Office Manager

48forty Solutions•Eagan, MN

14d•Onsite

About The Position

The Office Manager provides administrative support within the facility, helping ensure company policies, safety rules, and regulations are followed. The role is responsible for providing administrative assistance to the plant and customer service to customers and plant visitors, contributing to customer and employee satisfaction. The position is based at 2945 Commers Drive, Eagan, MN 55121, and the stated schedule is Monday through Friday, 8:00 AM to 4:00 PM.

Requirements

High school diploma or equivalent.
Strong Microsoft Office skills.
At least 2 years of experience working in a customer service environment.
Ability to manage demanding timelines.
Ability to work independently and manage time efficiently.
Must be at least 18 years of age.

Nice To Haves

Four-year college degree or 3–5 years of relevant experience.
Prior manufacturing and/or transportation background.
Bilingual in English and Spanish.

Responsibilities

Respond promptly to customer inquiries and complaints, providing complete responses and resolutions.
Partner with management to set up and maintain customer and vendor accounts.
Assist with the full new-hire process in coordination with the Recruiter and HR Onboarding Team.
Manage the local accounts payable process by creating purchase orders, reviewing local invoices, and communicating with local vendors and Corporate Accounting.
Manage the local accounts receivable process by ensuring customers are invoiced accurately and on time.
Ensure adherence to company policies, safety rules, and regulations.
Complete daily, weekly, and monthly operations reporting, including payroll, production reporting, and shipping and receiving.
Perform general clerical duties, including sorting and processing mail, answering phones, maintaining company bulletin boards, and dispatching drivers.
Order and maintain office supplies, personal protective equipment, and first aid inventory.
Facilitate operational requirements by scheduling and completing administrative projects as needed.